Langley Officers' Spouses' Club
Langley Air Force Base, Virginia

P.O. Box 65665, Langley Air Force Base, Virginia 23665

Minutes & Memos

Below are the minutes of the previous governing board meetings.

Please contact Kari Meger with any questions.

Langley Officer’s Spouse Club

Governing Board 09-10 Meeting Minutes

For May 6, 2010

President Renee Warner called the Governing Board meeting of the LOSC to order at 9:45am.

Board Members Present:

Renee Warner Ruth Wright Julie Marshall

Karen Reynes Michele Davis Lisa McCaffrey

Laurie Frampton Junko Pilch Melissa Martin

Robin Henley Judy Kirkland Ashley Mamot

Ericka Johanek Kari Meger Pam Herbert

Joni Kwast Kathia Mock

Dawn Olson Beth Davies

The quorum was verified: 15 A motion was made to accept the April Meeting Minutes. Motion was seconded, voted on and approved.

PRESIDENT: Reminder-you will receive money for ink once your folders are turned in.

· We will still be in charge of the May Event, if you need your folder for this event keep it…if not turn it over to the incoming board. If there is no one to replace you, the books need to be neatly placed in the cabinet inside the OSC closet at the club.

· Please don’t forget to RSVP to Mrs. Kati Molloy for the 2009/10 Board Appreciation Lunch on 25 May. Remember we will be revealing our secret pals at the lunch. If you are not able to be there, please make other arrangements and let me know so that we can get your appreciation gifts to you.

· Lastly, I would like to THANK all of you for your hard work and time that you have contributed to the Langley OSC. I have enjoyed getting to know you over the last two years and I hope that we will remain friends in the future and look back on these days and remember them fondly.

SECRETARY: As Written.

1. ACTIVITY SINCE LAST MEETING:

Received the April minutes from Libby and typed them up.
Finalized the organization of my folder and paperwork.
Checked the mailbox.

2. UPCOMINGF PLANS:

· Turn in my folder and supplies to new Secretary.

· Turn in Volunteer Hours to Renee

Respectfully Submitted,

Kari Meger

PARLIAMENTARIAN: No report.

FIRST VICE: Board gifts will be given at the Board Appreciation Lunch on 25 May. If not attending, your gift will be in the O’Club closet. For next years Silent Auction people need to be informed that the LOSC is not responsible for any discrepancies after the event. A disclaimer should be explained/shown at the event.

ACTIVITY SINCE LAST MEETING:

· April Bingo seems to have been a great success

· Bought President's gift

2. UPCOMING PLANS:

· Buy Board gifts

· Get notebook ready to pass on

FINANCES: None
EXPENSES: 1,000 Bingo

85.00 Rene's President's Gift

Respectfully submitted,

Lisa McCaffrey

ADMIN TREASURER: See Insert. As Written.

1. ACTIVITY SINCE LAST MEETING:

Successfully reconciled March bank statement to check book register.
Paid bill at O’ Club for April event.
Went to John Henry Printing to pay April bill.

2. UPCOMING PLANS:

Visit John Henry Printing to pay bills.
Reconcile April bank statement to check book register.

3. FINANCES: None

4. EXPENSES: None

5. MOTIONS: None

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report.

MEMBERSHIP: As Written.

1. ACTIVITY SINCE LAST MEETING:

· Ruth purchased 100 bookmarks for the membership luncheon

· Printed name tags for April Bingo

· Put together and edited the May issue of the ACCents

· Printed and mailed out May issue of ACCents

· Bought stamps for ACCents

TOTAL MEMBERS REC’D AS OF 5/1/2010: 161

NEW MEMBERS: 52

RENEWALS: 49

ASSOCIATES: 60

2. UPCOMING PLANS:

· Maintain name tags for functions

· Show up at functions to present name tags

· Turn over continuity book

3. FINANCES:

Membership Income: $31.00

Membership Expenses: $225.00

ACCents Expenses: $55.00

Respectfully Submitted,

Laurie Frampton

HOSPITALITY: As Written.

1. ACTIVITY SINCE LAST MEETING:

· Attended Joint Services Luncheon hostessed by TOSA in Norfolk. I did recognize a

few people from other Bases. Hope to see you at FT. Eustis next year.

· Attended our Bingo Luncheon. It was great! And I won a prize. We did not do Hail

and Farewell at the Lunch.

· Gave Christie Beverly her Farewell Gift - Pineapple Dish - at our Board Meeting

in April, because she is leaving PSC.

· Ordered and have received the Pineapple Bookmarks for Membership for our May

Luncheon. I have given info on them to Laurie Frampton.

· Ordered and received Pineapple Pins and Pineapple Dishes for Hail and Farewell

Gifts.

2. UPCOMING PLANS:

· Will attend the Scholarship presentation function.

· Will attend Board Appreciation Lunch at Mrs. Malloys.

3. EXPENSES:

Pineapple Bookmarks - $225.00

Pineapple Pins - $105.00

Pineapple Dishes - $56.00

Respectfully submitted,

Ruth Wright

PROGRAMS: The dates for next year are planned. There is plenty of time to change the Silent Auction.

1. ACTIVITY SINCE LAST MEETING:

· Contacted O’Club about May Menus

· Finished shopping for May function

· Met with Michelle and Christy about scholarship dinner

· Purchased door prizes for Bingo

· Working on books to pass over to new programs chair

2. UPCOMING PLANS:

· Hand over Books

· Meet with Club to book dates for fall 2010

· Work on table decorations for scholarship dinner

3. FINANCES:

a. Income

b. Expenses

c. Total

Respectfully submitted,

Julie Marshall

RESERVATIONS: As Written. Scholarship reservations are being taken.

1. ACTIVITY SINCE LAST MEETING:

Managed reservations for April’s “Black, White & Bling” Bingo function.

61 RSVP’d, 39 were O’Club members (including 1 member guest – Bingo Caller), 22 non-O’Club members. RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

Charge per person was $10 members, $12 non-members. Two menu choices were available.
Managed LOSC reservations for Joint Services Luncheon held 14 April. RSVPs accepted: total 11 persons (This total did not include senior spouses from Langley – their reservations were sent directly to TOSA). .

2. UPCOMING PLANS:

· Managing reservations for May’s “Membership Lunch” (Thursday, May 6th 10:30am). RSVPs and cancellations are due no later than 5:30 pm, Monday, 3 May. Two menu choices available.

· This is a “Members Only” event and there is no charge for the function.

· Sent reminder email approx 1 week prior to reservations deadline.

· Managing reservations for May’s “Scholarship Dinner” (Thursday, May 20^th, 6pm). RSVP’s due no later than 5:30pm Monday, 17 May. Will take reservations at Membership Lunch. Waiting for menu.

· A reminder email will be sent a week prior to the dinner via Membership.Chair.

3. FINANCES:

A. Income from April’s Black, White, & Bling Bingo function:

· Total $654 ($80.00 cash, $10.00 checks, $564.00 credit cards)

B. Expenses:

· N/A

Respectfully submitted,

Joni Kwast

ACCENTS: No Report.

WEBMASTER: No Report.

PUBLICITY: No report.

WAYS AND MEANS: Thanks to Dawn and Julie for organizing and cleaning the O’Club closet.

1. ACTIVITES SINCE LAST MEETING:

· Organized ways and means items in the LOSC closet for the next board.

2. UPCOMING PLANS: None

3. FINANCES:

· Sold $296.00 of raffle tickets and extra bingo cards.

4. EXPENCES: None

5. MOTIONS: None

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES: No Report. Special Activities Event is in September (day event).

TOSA: Thanks to those who attended the JSL.

1. ACTIVITY SINCE LAST MEETING:

· A special thanks to all who attended the JSL on April 14. In addition, to your wonderful participation at the luncheon, the Tidewater Collection sold nearly $4,000.00 in merchandise and raised its charities budget from $18,000.00 to $20,000.00 for the current year.

· Attended TOSA Board Meeting on April 19, 2010.

· Attended TOSA Joint Services Luncheon Committee Meeting for “Lessons Learned” on April 26, 2010. A notebook at the $500.00 “seed money” will be sent to the Spouses Club of Fort Eustis (Peggy Paape).

· Worked at The Tidewater Collection on April 20, 2010.

· TOSA is still accepting nominations for next year’s board: First Vice President and a Treasurer. Marianne Williams will be replacing me as the TOSA Liaison in 2010/2011,

2. UPCOMING PLANS:

· The Tidewater Collection will be open the first Saturday of each month – next Saturday will be June 3, 2010. The hours are 10 AM-2 PM.

· The TOSA turnover meeting is scheduled for May 14, 2010 at the Missouri House at 11:00 AM

· The Tent Sale/Charities Reception will be held May 5, 2010 at Ely Hall, 10 AM-2 PM.

· The first TOSA meeting for 2010/2011 is tentatively scheduled for August 14, 2010 from 10 AM-noon. The Welcome Coffee is tentatively scheduled for September 22, 2010 at Ely Hall. TOSA Holiday Tour of Homes is tentatively scheduled for December 8 or 9^th, 2010.

Respectfully submitted,

Karen Reynes

HISTORIAN: As Written.

1. ACTIVITY SINCE LAST MEETING:

· Began creating a digital scrapbook chronicling LOSC 2009/2010 events

· Created an inventory of scrapbook materials left over from 2009/2010 and included it in the Historian continuity notebook

· Reviewed Historian job description and concluded that no updates were needed

· Added the final meeting agendas and budgets to the Historian continuity notebook

2. UPCOMING PLANS:

· Take final photos of events for the month of May to include: Membership Appreciation luncheon, Scholarship function and Board Appreciation luncheon

· Complete digital scrapbooks and edit for final print

· Print and Deliver 3 digital scrapbooks to: President Renee Warner, Honorary Vice President Bonnie Tolliver and for the LOSC (to be placed at the Base Library)

· Create a CD of the 2009/2010 photos to include in the back of the LOSC scrapbook

3. FINANCES:

· $500.00 to spend on 3 digital scrapbooks

· $410.00 in Historian account

· $90.00 I am reimbursing for photo package purchased at the beginning of the year and not used

4. EXPENSES:

· Will be ordering 3 digital scrapbooks

Respectfully Submitted,

Ashley Mamot

ASSOCIATE LIAISON: No Report. Salad Luncheon-May 27.

SECOND VICE: Vacant.

CHARITABLE TREASURER: See Insert. As Written.

ACTIVITY SINCE LAST MEETING:

Received requests from 5 area high schools for their after prom functions; motions in new business.

2. UPCOMING PLANS: None

3. FINANCES: Additional $50.00 from Silent Auction

· TOTAL: $3243.00

· We have approximately $1250.00 that we can contribute.

4. EXPENSES: None

5. MOTIONS: Robin gave the motion and Lisa seconded it. Motion accepted.

· I move to contribute $200.00 to each of the following 5 schools for their after prom celebrations: Poquoson High School, York High School, Tabb High School, Grafton High School, and Phoebus High School.

Respectfully Submitted,

Libby Marks

SCHOLARSHIPS: It was discussed that the Scholarship Dinner be just a reception which is half the budget or send a few members to the school’s Awards Ceremony to present the scholarships. The Enlisted Club is very interested in joining with us next year in the Silent Auction to ensure a bigger turn out.

1. ACTIVITY SINCE LAST MEETING:

· Notified each scholarship winner and mailed the media release form and college information sheet to them with a deadline of May 1 to get it back to me.

· Sent out the denial letters to those applicants that did not win.

· Sent out letter to the winning applicants school principal thanking them and their counselors for taking the time to get the word out about our scholarship

· Started newspaper article to be sent in, almost completed.

· Sent out invitation for scholarship dinner to all the recipients.

· Met Julie Marshall and Christy Matthews discussing table decorations and individual gifts for recipients.

· Met Enlisted Scholarship Chair and discussed possibly working together more next year and helped them get set up for this year.

· Purchased and put together award certificates for everyone that is receiving a scholarship.

2. UPCOMING PLANS:

· Order and purchase cake for scholarship dinner.

· Get together with Dawn Olsen to make scholarship program.

· Write up something for the base paper, start making program for scholarship dinner, make some sort of party favor for table, set up a photographer for that night.

· Ask for an additional $200 to pay for table decorations and the little gift for each student and spouse.

· Prepare paperwork to send to all the award recipients College/University of choice. Send checks in certified envelopes and then send copy to the award winners so they can track paperwork.

Respectfully submitted,

Michele Davis

VA HOSPITAL: Thanks for the donations.

1. ACTIVITY SINCE LAST MEETING:

· Contacted base squadrons/agencies to request donations for VA Hospital Fair

· Collected donations for VA Hospital and fair

· Purchased decorations for booth

2. UPCOMING PLANS:

· Continue to collect donation/purchase game prizes for the booth

· Coordinate LOSC volunteers to help out at the booth

· Finalized plans for VA Hospital Fair on Wednesday, 12 May, 12:00-3:00

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT: No report.

AIRMEN’S COOKIE DRIVE: No report.

ADVISOR’S COMMENTS: Working on advertising events in the community.

ADJOURNMENT: President, Renee Warner, adjourned the meeting at 10:20am.

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Langley Officer’s Spouse Club

Governing Board 09-10 Meeting Minutes

For April 1, 2010 - read and approved May 6, 2010

President Renee Warner called the Governing Board meeting of the LOSC to order at 10:10am.

Board Members Present:

Renee Warner                                      Ruth Wright                              Julie Marshall

Karen Reynes                                       Michele Davis                           Lisa McCaffrey

Laurie Frampton                                   Junko Pilch                               Melissa Martin

Robin Henley                                        Libby Marks                            Judy Kirkland

Ericka Johanek                         Marianne Williams

Christie Beverly                                    Joni Kwast

Dawn Olson   Beth Davies

The quorum was verified: 14    A motion was made to accept the March Meeting Minutes. Motion was seconded, voted on and approved.

PRESIDENT: Welcomed Judy Kirkland. Renee handed out invites for 29 April Base Volunteer Appreciation event.

1. ACTIVITY SINCE LAST MEETING:

· Worked on Silent Auction and thanks to all those that served on the small committee and a special thanks to Julie. Success, but need to look at if it is worth it or should we do smaller types of auctions?

· Sent in names for Volunteer recognition, save the date of April 29^th at 1pm.

· Talked with folks at Northrop Grumman about donation for next year’s golf tournament which has to be done online now…maybe charitable treasurer should handle this one so it isn’t forgotten in the transition?

2. UPCOMING PLANS:

· Working on wrapping up Silent Auction details to put in After Action Report…need inputs if you were there or you helped out in some way. Stick around a few minutes after meeting to do a hot wash, if you can’t please jot down some notes and give them to me after the meeting.

· Going through Continuity Folder to make adjustments and get ready for the changeover…everyone should be doing this.

· Work on preserving the signs I have made and get them all into the closet at the club…would like to set a date to get in there and do a little spring cleaning.

· Continue working on a special project to LOSC?

3. FINANCES: None

4. EXPENSES: $94.60 for misc. items to fill Silent Auction baskets

Respectfully submitted,

Renee Warner

SECRETARY: No report.



PARLIAMENTARIAN: No report. Board set except the position of President.

FIRST VICE: As Written.

1. ACTIVITY SINCE LAST MEETING:

· Started to buy prizes for April Bingo

2. UPCOMING PLANS:

· Continue to plan Bingo

· Looking into situation with helicopter ride; purchased at last year's Silent Suction     that the buyer is having a hard time receiving

Respectfully submitted,

Lisa McCaffrey

ADMIN TREASURER:   See Statement. As Written.

1. ACTIVITY SINCE LAST MEETING:

Successfully reconciled February bank statement to check book register.

Met with Joni Kwast, Reservations, to take care of club reservations for JSL.

Paid bill at O’ Club for March event.

Went to John Henry Printing to pay January and March bills.

2. UPCOMING PLANS:

Visit John Henry Printing to pay bills.

Reconcile March bank statement to check book register.

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report.

MEMBERSHIP: As Written.

1. ACTIVITY SINCE LAST MEETING:

Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009:      160

NEW MEMBERS:                                                      51

RENEWALS:                                                             49

ASSOCIATES:                                                           60

2. UPCOMING PLANS:

Maintain name tags for functions

Show up at functions to present name tags

Respectfully Submitted,

Laurie Frampton

HOSPITALITY: As Written.

1. ACTIVITY SINCE LAST MEETING:

Sent a Get Well card to Esther Figueroa, who has broken her knee(while on a cruise).

Contacted Rosette Hinspeter about the Memorial for her husband Lt. Colonel William

            Hinspeter, who died recently.

I am following up with information from the Pineapple Patch about our Welcome and Farewell Gifts and the Pineapple Bookmarks.

2. UPCOMING PLANS:

Will do ordering for Welcome and Farewell Gifts.

3. EXPENSES:

Stamps for Postage - $8.80

Respectfully Submitted,

Ruth Wright

PROGRAMS: As Written.

1. ACTIVITY SINCE LAST MEETING:

Contacted O’Club about need for April Menu

Shopped for extra items for auction

Collected Auction items

Set up for Auction with Renee

Worked with group on painting glasses to sell at auction

2. UPCOMING PLANS:

Continue to look for Units to Host OSC function

Purchase Bingo door prizes

Work with Club on Menu for Bingo

Working on table decorations for May functions

Setting Menu for May functions

Getting book organized to pass on to next years chair

Respectfully submitted,

Julie Marshall

RESERVATIONS: As Written.

1. ACTIVITY SINCE LAST MEETING:

No reservations required for March function, “Charitable Auction”

Managed LOSC reservations for upcoming Joint Services Luncheon to be held 14 April. RSVPs accepted: total 11 persons (This total does not include senior spouses from Langley – their reservations were sent directly to TOSA). Additionally, reservations deadline was extended. Late reservations were taken by TOSA. Turned over cash/checks and reservations sheet to Robin Henley on Tuesday, 23 March for payment to TOSA.

Reminder email message sent via Membership Chair approximately one week prior to LOSC March function with function flyer attached to email. Email also included reminder message about the Joint Services Luncheon including deadline for RSVP.

Manned table at March function and accepted reservations for Joint Services Luncheon, and for April LOSC Bingo function.

2. UPCOMING PLANS:

· Managing reservations for April’s “Black, White & Bling, Annual Bingo Extravaganza” (Thursday, April 22^nd 10am). RSVPs and cancellations are due no later than 5:30 pm, Monday, 19 April. Waiting on menu.

· Will send reminder email approx 1 week prior to reservations deadline.

3. FINANCES:

A.     INCOME: from March Charitable Auction RSVPs:

· Zero…….no admittance charge, no RSVP required.

B.     EXPENCES: None

Respectfully submitted,

Joni Kwast

ACCENTS: Completed Continuity folder-combined all old information on 1 disc. Postage for March was $79.20 and Issue cost was $63.35.

1. ACTIVITY SINCE LAST MEETING:

· Designed and printed the April issue, currently in the process of mailing.

2.   UPCOMING PLANS:

· I’m moving to DC this month, so Laurie Frampton will take over ACCents for the final issue.

· If you have a submission for the May newsletter – last one of this year – please email it in Microsoft Word format to Laurie Frampton no later than April 15th.

3.   FINANCES:

· N/A.

4.   EXPENSES:

· Print March issue = (fill in at board meeting)

· Postage = (fill in at board meeting)

Respectfully Submitted,

Christie Beverly

WEBMASTER: As Written.

1. ACTIVITY SINCE LAST MEETING:

Posted photos and updates for the past month.

2. UPCOMING PLANS:

New information & photos will be added to the website as I receive them. Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

            A. Income

            B. Expenses

- March 2010                                                               $ 12.99



                                                             Total Expenses             $ 12.99

Respectfully submitted,

Dawn Olson

PUBLICITY: No report. Renee has requested the Marque for various functions.

WAYS AND MEANS: As Written.

1. ACTIVITY SINCE LAST MEETING:

· Sold ways and means tickets at auction.

Purchased raffle items for upcoming functions.

2. UPCOMING PLANS:

3. FINANCES:

· Sold $80.00 worth of raffle tickets at auction.

4. EXPENCES:

· Turned in receipts for the total of $207.45

R

espectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES: Book Club has fizzled out.

1.      ACTIVITY SINCE LAST MEETING:

Make sure binder is up-to-date with all appropriate paperwork (minutes, constitution, bylaws, etc). Finish detailed instructions of what a Special Activities Chair does through out the year.

2.      UPCOMING PLANS:

Respectfully submitted,

Melissa Martin

TOSA: As Written.

1. ACTIVITY SINCE LAST MEETING:

· A special thanks to Renee Warner, Joni Kwast and Laurie Frampton for helping spread the word about the JSL. Your effort yielded several more RSVPs and is much appreciated.

· Attended TOSA Board Meeting on March 15, 2010.

· Attended TOSA Joint Services Luncheon Committee Meeting on March 8 and March 23, 2010. The next meeting is March 31^st at 11 AM.

· Worked at The Tidewater Collection on Friday, March 5, 2010.

· TOSA is still accepting nominations for next year’s board. An interim Treasurer in on board for the JSL on April 14, 2010, the Executive Committee is in need of a First Vice President and a Treasurer.

2. UPCOMING PLANS:

· The Tidewater Collection will be open the first Saturday of each month – next Saturday will be April 3, 2010. The hours are 10 AM-2 PM.

· The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk.

· The Tent Sale/Charities Reception will be held May 5, 2010 at Ely Hall, 10 AM-2 PM.

Respectfully submitted,

Karen Reynes

TOSA Liaison



HISTORIAN: No report.

ASSOCIATE LIAISON: As Written.

1. ACTIVITY SINCE LAST MEETING:

Put together a Wine & Dine basket for the Charitable Auction.

19 of us enjoyed tea at the First Ladies’ Tea Room in Presidents’ Park on March 25th.

2. UPCOMING PLANS:

We are looking into alternative locations for the May Salad Luncheon.

Respectfully submitted,

Dawn Olson



SECOND VICE: No report. Vacant.

CHARITABLE TREASURER: See Statement. Discussion about amount for Scholarships-will be $10,000 because we have balance of $12,000 plus $3000 from AFA. We will need to keep about $2000 for start up and about $3000 for contributions.

1. ACTIVITY SINCE LAST MEETING:

2. UPCOMING PLANS: None

3. FINANCES: The breakdown of monies deposited from the auction is as follows:

            Wine glasses- $408.

            Auction items-            2425.

            Donations-                    360.

TOTAL:                               $3193.00

Respectfully Submitted,

Libby Marks

SCHOLARSHIPS: Received 39 Student and Spouse Applications. DC area-1, Tabb area-13. Discussion on how much and how many will be decided by the Scholarship Committee. It was urged to make the Dianne OMally Scholarship this year as a volunteer inspired scholarship.

1. ACTIVITY SINCE LAST MEETING:

· Received 37 student and spouse scholarship applications. The schools that participated were:

            Tabb – 12 applicants

            Kecoughtan – 3 applicants

            Grafton – 5 applicants

            Peninsula Catholic – 5 applicants

            York – 1 applicant

            Nansemond- Suffolk Academy – 1 applicant

            Warwick – 1 applicant

            Hampton – 2 applicants

            Denbigh – 1 applicant

            San Antonio, TX – 1 applicant

            Jamestown – 2 applicants

            Spouses that applied – 3

Met with various judges to score scholarship applications.

Rank ordered all the applicants based on all the scores.

2. UPCOMING PLANS:

Send out letters to applicants who will be receiving a scholarship.

Send out letters to applicants who will not be receiving a scholarship.

· Send out thank you letters to the school principals and their guidance counselors who did participate.

o Write up something for the base paper, start making program for scholarship dinner, make some sort of party favor for table, set up a photographer for that night. Mail off checks to colleges/universities.

Respectfully submitted,

Michele Davis

Scholarship Chair

VA HOSPITAL: A Patriotic Theme Fair wants and needs volunteers to help. They are in need of prizes as well.

1.      ACTIVITY SINCE LAST MEETING:

· Contacted Danielle Westbrook at the VA Hospital to coordinate the LOSC’s participation in the hospital’s annual country fair, which will be on Wednesday, 12 May 2010, from 12:00-3:00pm, at the VA hospital.

2.      UPCOMING PLANS:

· Purchase game prizes and decorations for the booth

· Coordinate LOSC volunteers to help out at the booth

3.      FINANCES: None

4.      MOTIONS: None

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT: No report.

AIRMEN’S COOKIE DRIVE: No report.

ADJOURNMENT: President, Renee Warner, adjourned the meeting at 11:15am.

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Langley Officers’ Spouses’ Club

Governing Board Minutes

March 4, 2010 - read and approved April 1, 2010

PRESIDENT:

1. ACTIVITY SINCE LAST MEETING:

Working on volunteers for next year’s board…

Continued email/phone conversations with Claudia Rogers from Great Wolf Lodge for their Women’s Day and swimsuit fashion show. We have three models and Robin has volunteered to “man” our booth. She would probably love some company? 11:30 to 3pm or the shift could be divided. I will pass around the flyer. Also, sent her a request for our Gift certificate for the Silent Auction.

Printed flyers for Silent Auction: passed them out at Fashion Show and gave some to Bonnie Tolliver to pass out at Base Exec. Board meeting.

Working on upcoming Silent Auction…sent invites to local Langley supporter such as Langley Civics and AFA along with others who contributed generously throughout the year. This will be a great event to recognize them.

Created signs for Silent Auction to be placed at BX entrance and O’club entrance.

Sent emails to those who volunteered to donate with a great response. A list will be included.

Tried making email contact with new president of AFA to request they present their donation at the Silent Auction. I have not heard from him as of yet.

2. UPCOMING PLANS:

· Will continue to search for board members.

· Meet with Silent Auction committee to sort out the details for the night. Workout times to meet and put together baskets.

· Continue to look for more donations for the Silent Auction baskets.

Respectfully Submitted,

Renee Warner

SECRETARY:

1. ACTIVITY SINCE LAST MEETING:

Complied February Meeting Minutes.

Sent meeting minutes to Dawn, Renee and Carol Dubey.

Made a nameplate for Judy Kirkland.

Updated roster-added Judy Kirkland and Michele Davis’s information. Please make note of adding them to your e-mail distro.

2. UPCOMING PLANS:

· Continue to update roster with new information.

· Will e-mail all Board members an updated roster after Board meeting.

Respectfully Submitted,

Kari Meger

PARLIAMENTARIAN: No report.

FIRST VICE: No report.

ADMIN TREASURER:   See Insert.

1. ACTIVITY SINCE LAST MEETING

Successfully reconciled January bank statement to check book register.

Revised budget per budget meeting last month.

2. UPCOMING PLANS:

· Visit John Henry Printing to pay bills.

· Reconcile February bank statement to check book register.

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report.

MEMBERSHIP:

1. ACTIVITY SINCE LAST MEETING:

· Processed new members dues received.

· Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009:      160

NEW MEMBERS:                                                      51

RENEWALS:                                                             49

ASSOCIATES:                                                           60

2. UPCOMING PLANS:

· Continue processing new members

· Maintain name tags for functions

· Show up at functions to present name tags

3. FINANCES:

            Income:           $243.00



Respectfully Submitted,

Laurie Frampton

HOSPITALITY:

1. ACTIVITY SINCE LAST MEETING:

Attended the Generations Fashion Show and thought that it was great. The fashions and

            the food were very good. We welcomed 4 newcomers - Jennifer Amick, Sandra Goetz,

            Brandie Arreola and Nancy Vanderbleek

Sent Thank You cards to Karne Sadles, at the Mermaid"s Tale, and Ms. Thelma Burke,

            the clothing manager at the BX, for sponsoring our LOSC fashion show.

Sent Get Well cards to Libby Marks, who had surgery, and Thelma Elmore, who broke

            her arm. Sent a sympathy card to Rosette Hinspeter on the death of her husband Lt.

          Colonel William Hinspeter. Sent a letter with our Memorial to St. Paul's Lutheran

          Church, Hampton, VA. for Beatrice L. Smith, one of our members who died recently.

I have talked to Donna Crandol, the owner of The Pineapple Patch, about ordering the

            Welcome Pins and the Farewell Gifts. She will call me this week with a follow up.

2. UPCOMING PLANS:

Will find out about Pineapple Bookmarks when I talk to the Pineapple Patch.



Respectfully Submitted,

Ruth Wright

PROGRAMS: No report.

RESERVATIONS:

1. ACTIVITY SINCE LAST MEETING:

Managed reservations for February’s “Generations: A Fashion Show” function.

60 RSVP’d, 40 were O’Club members (including 8 member guests), 20 non-O’Club members (including 2 non-member guests). RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

Charge per person was $10 members, $12 non-members.

2. UPCOMING PLANS:

· There are no reservations required for the March “Annual Charitable Auction” (Friday, March 19^th 5-10pm), and there is no fee for attending the evening.

· The event is open to members and guests.

· A reminder email about the function will be sent a few days before the 19^th via Membership.Chair

3. FINANCES:

A.     Income from February’s Generations: A Fashion Show function RSVPs:

· Total $640 ($22.00 cash, $24.00 checks, $594.00 credit cards)

Respectfully submitted,

Joni Kwast

ACCENTS:

1. ACTIVITY SINCE LAST MEETING:

· Designed and printed the March issue, currently in the process of mailing.

2.   UPCOMING PLANS:

· If you have a submission for the newsletter, please email it in Microsoft Word format to me at c_zucker1019@yahoo.com no later than the 15th of the month prior to the publication.

3.   FINANCES:

· N/A.

4.   EXPENSES:

· Print March issue = $

Respectfully Submitted,

Christie Beverly

WEBMASTER: No report.

PUBLICITY: No report.

WAYS AND MEANS:

1. ACTIVITIES SINCE LAST MEETING: None

2. UPCOMING PLANS:

3. FINANCES:

· Sold $157.00 worth of raffle tickets at the February function.

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES:

1.      ACTIVITY SINCE LAST MEETING:

Received list of new members who marked an interest in different special activities and forwarded their contact information to the appropriate special activity chair

Also sent the new members an email with our website address and the contact information of each special activity chair for them to contact as well.

Respectfully submitted,

Melissa Martin

TOSA:

1. ACTIVITY SINCE LAST MEETING:

· Attended TOSA Board Meeting on February 22, 2010.

· Attended TOSA Joint Services Luncheon Committee Meeting on February 11, 2010. I am helping with Sister Club Outreach and Publicity. The next meeting will be March 8, 2010. Invitations are out and RSVPs are starting to come in.

· Worked at The Tidewater Collection on Friday, February February26, 2010.

· Attended the TOSA February Tea on February 5, 2010.

· Attended a Tidewater Volunteer Appreciation Luncheon on February 8, 2010.

· TOSA is accepting nominations for next year’s board. An interim Treasurer in on board for the JSL on April 14, 2010, the Executive Committee is in need of a First Vice President and a Treasurer.

2. UPCOMING PLANS:

· The TOSA website has been changed to tidewaterosa@mac.com

· The Tidewater Collection will be open the first Saturday of each month – next Saturday will be March 6, 2010. The hours are 10 AM-2 PM.

· SAVE THE DATE: The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk.

· TOSA is trying to work out how to pass on next year’s JSL to Fort Eustis.

Respectfully submitted,

Karen Reynes



HISTORIAN: No report.

ASSOCIATE LIAISON: No report.

SECOND VICE: No report.

CHARITABLE TREASURER: See Insert.

SCHOLARSHIPS:

1. ACTIVITY SINCE LAST MEETING:

· Presented legal with the spouse and student applications so they could look it over and approve it. Sent the scholarship flyer to the webmaster so she could get it on the LOSC website.

Mailed the student applications to 27 schools. Each guidance counselor received 3 student applications with a letter describing our program. A letter was mailed to each school’s principal letting them know that their guidance counselor’s would be receiving the scholarship applications and encouraging them to submit their qualified students.

Distributed flyers and applications to the library, the education building, the family support center, the gym, Bethel Manor area and so on.

· Found one judge to help judge and score the student/spouse applications, still looking for more judges.

· Notified the applicants by email when I received their scholarship applications.

Respectfully Submitted,

Michele Davis

VA HOSPITAL: No report.

GOLF TOURNAMENT: No report.

AIRMEN’S COOKIE DRIVE: No report.

Langley Officer’s Spouse Club

Governing Board 09-10 Board Reports
for February 4, 2010 - Read and approved March 4th, 2010

PRESIDENT:

ACTIVITY SINCE LAST MEETING:

· Accepted resignation for 2^nd Vice.

· Started paperwork for fundraiser for March Silent Auction.

2. UPCOMING PLANS:

· Looking for new 2^nd Vice to finish out the year or at least a chairperson to head up the Silent Auction.

· Will turn in paperwork and complete a mid-year review.

· Working on getting continuity folder and things lined up for a seamless transition with next year’s board.

Respectfully submitted,

Renee Warner

SECRETARY: No report.

PARLIAMENTARIAN: No report.

FIRST VICE:

ACTIVITY SINCE LAST MEETING:

· Filled in for Renee at the January function

· Starting to get prizes for the Member's Bingo Event

4. UPCOMING PLANS:

· Support the Silent Auction Committee

Respectfully submitted,

Lisa McCaffrey

ADMIN TREASURER: See Insert.

1. ACTIVITY SINCE LAST MEETING:

· Reconciled past bank statements to check book register. All statements successfully reconciled.

· Received monies from Ways and Means, Reservations, and Membership.

2. UPCOMING PLANS: None

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report.

MEMBERSHIP:

1. ACTIVITY SINCE LAST MEETING:

Processed new members dues received.

Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009: 153

NEW MEMBERS: 49

RENEWALS: 51

ASSOCIATES: 56

2. UPCOMING PLANS:

Continue processing new members

3. FINANCES:

A. Income: $31.00

B. Expenses:

Respectfully Submitted,

Laurie Frampton

HOSPITALITY:

1. ACTIVITY SINCE LAST MEETING:

Was unable to attend Casino Night but I did get the name of one newcomer who was

there - Alicia Oppelaar.

Sent Get Well cards to several of our members who are under the weather - Anne

Kovacs, Arleen Callahan and Beth Davies. Sent a Congratulations on the birth of

Megan Beverley to Christie and Matt Beverley. Sent a Sympathy card to Mary Ivey

and her family on the death of Col. Thomas Ivey.

2. UPCOMING PLANS:

Will attend GENERATIONS - A Fashion Show on 18 Feb. Happy Valentines Day!

Respectfully submitted,

Ruth Wright

PROGRAMS:

1. ACTIVITY SINCE LAST MEETING:

· Purchased Door Prizes for Jan and Feb Function

· Thanks to the MSG for hosting the Jan function. Great Job

· Spoke with Kathia about plans for Fashion show in Feb

· E-mailed Kathia list of ladies willing to be in fashion show

2. UPCOMING PLANS:

· Purchase door prizes for Feb function

· Continue to look for Units to Host OSC function

· Please be thinking about items for our silent auction in Mar.

· Thanks to all the husbands that helped deal casino night

3. FINANCES:

a. Income = 0 dollars

b. Expenses $640.00 for Big Top for casino night

c. $477.00 for Jan and Feb door prizes

Respectfully submitted,

Julie Marshall

RESERVATIONS:

1. ACTIVITY SINCE LAST MEETING:

Managed reservations for January’s “Casino Royale” function.

75 RSVP’d, 45 were O’Club members (including 24 member guests), 30 non-O’Club members (including 13 non-member guests). FYI: There were 28 spouses present, along with nine “non-spouse” guests.

RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.
Please Note: The January flyer mistakenly quoted the cost of the evening as $15 members, $17 non-members. The actual charge per person was $10 members, $12 non-members.

2. UPCOMING PLANS:

· Managing reservations for February’s “Generations Fashion Show” (Thursday, February 18^th 10:30am). RSVPs and cancellations are due no later than 5:30 pm, Monday, 15 February. There are two menu choices for this function: #1 Tri-salad plate – seafood, chicken & pasta #2 New Orleans Bourbon Street Chicken and Penne Pasta w/spicy cream sauce.

· SUGGESTION: Along with menu, price and other function details, consider including the reservation/cancellation deadline on the flyer.

3. FINANCES:

A. Income from January’s Casino Royale RSVPs:

· Total $810.00 ($40.00 cash, $00.00 checks, $770.00 credit cards)

Respectfully submitted,

Joni Kwast

ACCENTS:

1. ACTIVITY SINCE LAST MEETING:

· Designed, printed, and mailed the February issue.

2. UPCOMING PLANS:

· If you have a submission for the newsletter, please email it in Microsoft Word format to me at c_zucker1019@yahoo.com no later than the 15th of the month prior to the publication.

3. FINANCES:

· N/A.

4. EXPENSES:

· Print February issue = $75.94

· Postage (bought enough for next month) = $117.92

Respectfully Submitted,

Christie Beverly

WEBMASTER: No report.

PUBLICITY: No report.

WAYS AND MEANS:

1. ACTIVITY SINCE LAST MEETING:

· Wrote thank you notes for ways and means donations.

· Thank you to Marianne Williams for helping sell 8 White House Ornaments. Only 2 left.

2. UPCOMING PLANS: None

3. FINANCES:

· Sold $202.00 worth of raffle tickets and 2 ornaments at the January event.

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES: No report.

TOSA:

1. ACTIVITY SINCE LAST MEETING:

· Attended TOSA Board Meeting on January 25, 2010.

· Attended TOSA Joint Services Luncheon Committee Meeting on January 8, 2010. I am helping with Sister Club Outreach and Publicity. The next meeting will be February 11, 2010. Event flyers should be available for Club newsletters by mid-February. Because Mrs. Obama has not declined the invitation to speak, it is important to all RSVPs from the Sister Clubs include name, address, and phone number. Written invitations will be sent to the spouses of all flag officers in the Hampton Roads area and the clubs will all receive e-vites to distribute to membership and in the newsletters. The spouses of general officers may RSVP through their Club or directly to TOSA (as will be indicated on the invitation). You are not required to be a member to attend the luncheon.

· Worked at The Tidewater Collection on Tuesday, January 26, 2010.

· TOSA is accepting nominations for next year’s board and is in need of a Treasurer by April 2010.

2. UPCOMING PLANS:

· The TOSA February Tea will be held on Friday, February 5, 2010 at the English Rose Tea Room in Virginia Beach.

· The next TOSA Board Meeting will be held on February 22, 2010 at 10 AM at Ely Hall.

· The next Joint Services Luncheon Committee meeting is scheduled for February 11, 2010 at 11 AM at Ely Hall. The TOSA Nominating Committee will meet immediately after that.

· The TOSA website has been changed to tidewaterosa@mac.com

· The Tidewater Collection will be open the first Saturday of each month, starting on February 5, 2010. The hours are 10 AM-2 PM.

· SAVE THE DATE: The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk.

Respectfully submitted,

Karen Reynes

HISTORIAN: No report.

ASSOCIATE LIAISON: No report.

SECOND VICE: No report.

CHARITABLE TREASURER: See Inserts.

SCHOLARSHIPS: No report.

VA HOSPITAL: No report.

GOLF TOURNAMENT: No report.

AIRMEN’S COOKIE DRIVE: No report.

************************************************

Langley Officer’s Spouse Club

Governing Board 09-10 Meeting Minutes

For January 7, 2010 - approved February 4th, 2010

President Renee Warner called the Governing Board meeting of the LOSC to order at 10:13am.

Board Members Present:

Renee Warner Ruth Wright Christy Matthews

Lisa McCaffrey Mary Nelson Michele Davis

Kari Meger Laurie Frampton Ashley Mamot

Robin Henley Libby Marks Kathia Mock

Ericka Johanek Marianne Williams

Christie Beverly Joni Kwast

Dawn Olson Pam Herbert

The quorum was verified: 15 A motion was made to accept December Meeting Minutes. Motion was denied due minutes not being available. They will be voted on in February.

PRESIDENT: Budget review next month. Board meetings for February, March & April will be at the Main Base Library 10:00am -12:00pm.

1. ACTIVITY SINCE LAST MEETING:

Helped out with Cookie Drive, great success and outstanding job by so many of you especially Mary Nelson. THANKS!

2. UPCOMING PLANS:

Set date and time for budget meeting.
Help scholarship chair…our next big project.
Work on getting some folks for next year’s board.

Respectfully submitted,

Renee Warner

SECRETARY: Please let me know if you are expecting something in the mail. No report.

PARLIAMENTARIAN: Executive Board Positions are open. Contact Ericka if you are interested. No report.

FIRST VICE: No report.

ADMIN TREASURER: As Written. Click to see insert

1. ACTIVITY SINCE LAST MEETING:

Stopped by John Henry Printing to pay the bill for ACCents and directories. Picked up the ACCents and delivered it to Christie.

2. UPCOMING PLANS:

Attend budget meeting to review and update budget.
Make payments and reimbursements as needed.

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report.

MEMBERSHIP: No report.

HOSPITALITY: May need more money for gifts-will review at Budget Meeting next month. Working on the bulletin board in the Ladies Room at the O’Club.

1. ACTIVITY SINCE LAST MEETING:

· Attended the Christmas Brunch function on December 10 and welcomed one newcomer, Lisa Potter.

· Sent a sympathy card to the family of Marie Cutler, and sent the LOSC Memorial in her name to the Social Ministry at Our Lady of Mt. Carmel Catholic Church.

2. UPCOMING PLANS:

· Will attend Casino Night.

· Still shopping for a source for our Hail and Farewell gifts - at cost.

Respectfully submitted,

Ruth Wright

PROGRAMS: Need vintage outfits for February function as well as models.

1. ACTIVITY SINCE LAST MEETING:

· Confirmed with O’Club about January and February Menus

· Purchased Door Prizes for Jan and Feb Function

· I am looking for husbands that may want to try their hand at dealing for Black Jack tables

· Thanks to the 1^st Fighter Wing for Hosting the Christmas Tea. Great Job

· Spoke with Kathia about plans for Fashion show in Feb

2. UPCOMING PLANS:

· Talk with suppliers about casino night

· Purchase door prizes for Dec and January

· Draft letter for approval for casino night

· Continue to look for Units to Host OSC function

· Please be thinking about items for our silent auction in Mar.

· Talk with Renee about getting approval for casino night since I will be gone for the next week.

· E-mail Renee letter for approval.

· Casino night is open to husbands so please bring them out.

Respectfully submitted,

Julie Marshall

RESERVATIONS: The sign-up sheet for the February function was accidently left at the club and has disappeared. Please contact Joni to check your RSVP status-thank you!

1. ACTIVITY SINCE LAST MEETING:

Managed reservations for December’s “A Christmas Celebration” function.

75 RSVP’d, 58 were O’Club members (including 8 member guests), 17 non-O’Club members (including 1 non-member guest).

RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

2. UPCOMING PLANS:

· Managing reservations for January’s “Casino Royale” function. RSVPs and cancellations are due no later than 5:30 pm, Monday, 18 January.

· Reminder: Spouses are invited to the January function. Those with (or without) permanent reservations that intend to bring a spouse (or other guest) must call or email the reservations chairperson to add a guest to their reservation. There is no meal choice for this event.

· Also please note: Anyone signing the Casino Royale reservations sign-up sheet at the December function will need to rsvp again. (This only affects a small number of members.) The sign-up sheet was inadvertently disposed of. Sorry for the inconvenience!

3. FINANCES:

A. INCOME: December’s “A Christmas Celebration” RSVPs:

· Total $784,00 ($104.00 cash, $00.00 checks, $680.00 credit cards)

Respectfully submitted,

Joni Kwast

ACCENTS: As written.

1. ACTIVITY SINCE LAST MEETING:

· Working on the February issue early since baby is due later this month.

2. UPCOMING PLANS:

· Early deadline this month – send me information by 9 January so I can get the issue designed and printed before I have the baby. Next month’s issue should be back to normal schedule.

Respectfully Submitted,

Christie Beverly

WEBMASTER: As written.

1. ACTIVITY SINCE LAST MEETING:

Posted photos and updates for the past month.

2. UPCOMING PLANS:

New information & photos will be added to the website as I receive them. Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

A. Income

B. Expenses

- December 2009 $ 12.99

Respectfully submitted,

Dawn Olson

PUBLICITY: No report.

WAYS AND MEANS: Ten ornaments left.

1. ACTIVITY SINCE LAST MEETING:

· Sold raffle tickets, ornaments, baskets, and small directories.

2. UPCOMING PLANS:

· Will be purchasing items for January function.

3. FINANCES:

· $1087.00 from December function and additional ornament sales.

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES: No report.

TOSA: As written.

1. ACTIVITY SINCE LAST MEETING:

· No TOSA Board Meeting in December.

· Attended TOSA Joint Services Luncheon Committee Meeting on Friday, December 11, 2009. Topics were centerpieces and invitation lists. The JSL Committee/TOSA will issue invitations for the luncheon, but will need to coordinate with the reservation Chairs of each spouses club to coordinate the responses.

· Prepared dishes for the Christmas Coffee at Mrs. Harvey’s House on Tuesday, December 15, 2009.

· Worked at The Tidewater Collection on Friday, December 18, 2009.

· The 2009/2010 TOSA Directory is now available.

2. UPCOMING PLANS:

· The next TOSA Board Meeting will be held on Thursday, January 25, 2010 at 10 AM at Ely Hall.

· The next Joint Services Luncheon Committee meeting is scheduled for Friday, January 8, 2010 at 11 AM at Ely Hall.

· The TOSA website has been changed to tidewaterosa@mac.com

· The Tidewater Collection discounted certain holiday items before Christmas and will have some additional markdowns in the first week of January. No Saturdays are scheduled in January so the Tuesday-Friday, 10 AM-2 PM shop hours are back in effect.

· The Navy CORE (Continuum of Resource Education) Office will offer a class, “Cure the Winter Blues” designed to help “kick the clutter” out of your house or business. The class is scheduled for Thursday, January 21, 2010 from 6-9 PM at the Vista Point Conference Center at Naval Station Norfolk. The cost is $10.00 per person. For more information or to make a reservation, you can contact Ray Beauge at 322-9128 or e-mail at ray.beauge@navy.mil.

· SAVE THE DATE: The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk.

Respectfully submitted,

Karen Reynes

HISTORIAN: No report.

ASSOCIATE LIAISON: As written.

1. ACTIVITY SINCE LAST MEETING:

We met at Robin Henley’s for our annual Christmas brunch. There were approximately 25 in attendance.

2. UPCOMING PLANS:

Our next gathering will be the soup luncheon at Gayle Russell’s home on the 28^th of January. All members are invited to join us.

Respectfully submitted,

Dawn Olson

SECOND VICE: No report.

CHARITABLE TREASURER: As written. Click to see insert

SCHOLARSHIPS: No report.

VA HOSPITAL: As written.

1. ACTIVITY SINCE LAST MEETING:

· Collected patient comfort items for VA Hospital

2. UPCOMING PLANS:

· Continue to collect patient comfort items

· Plan social for March/April timeframe

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT: No report.

AIRMEN’S COOKIE DRIVE: As written.

1. ACTIVITY SINCE LAST MEETING:

· Picked up cookies at Tabb HS, Poquoson HS, Grafton HS, Grafton MS, Liberty Church

· Held the Cookie Drive on Friday, December 11, 2009

· Made about 900 plates of cookies and candy for the Airmen in the dorm

· Distributed (with the help of many) extra cookies to base and local agencies.

2. UPCOMING PLANS:

· Finalize notes and notebook to turn in

· Write thank you notes

· Send out Certificates of Appreciation

3. FINANCES

Expenses: Ribbon: 18.90 (Factory Card & Party Outlet), Ziploc Bags: 63.26 (Commissary), Ink Cartridge & Certificates: 27.28 (Office Max)

Respectfully submitted,

Mary Nelson

ADVISOR’S COMMENTS: None

ANNOUNCMENTS:

· Silent Auction items are needed. Please start looking for things.

· Board Meetings will take place at the Main Base Library for February, March, and April due to Chapel renovations. Same time-10:00am.

· Budget Review next Board Meeting-please be prepared.

REMINDERS:

· Board reports are due to the Secretary no later than 5 p.m. the Monday prior to the meeting. Reports MUST be in the template provided. Handwritten reports will not be accepted.

· Agenda items and motions are due one week prior to Board Meeting to both President and Parliamentarian.

ADJOURNMENT: President, Renee Warner, adjourned the meeting at 10:41am.

*************************************************************

Langley Officer’s Spouse Club

Governing Board 09-10 Meeting Minutes

For December 3, 2009 - approved February 4, 2010

President Renee Warner called the Governing Board meeting of the LOSC to order at 6:55pm.

Board Members Present:

Ruth Wright Renee Warner Julie Marshall

Lisa McCaffrey Mary Nelson Kari Meger

Laurie Frampton Robin Henley Coretta Britt

Libby Marks Joni Kwast Ericka Johanek

Marianne Williams Christie Beverly Melissa Martin

Dawn Olson Pam Herbert Beth Davies

The quorum was verified: 17 A motion was made to accept November Meeting Minutes. Motion was seconded, voted on and approved.

PRESIDENT: No report.

SECRETARY: No report.

PARLIAMENTARIAN: No report.

FIRST VICE: No report.

ADMIN TREASURER: As written. (Click to see report)

1. ACTIVITY SINCE LAST MEETING:

· Visited bank and received copies of the missing bank statements for September. Reconciled past bank statements to check book register. All statements successfully reconciled.

2. UPCOMING PLANS:

· Continue to reimburse folks for expenses, pay the bills, and deposit income!

3. FINANCES: None

4. EXPENSES: None

5. MOTIONS: None

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report.

MEMBERSHIP: As written.

1. ACTIVITY SINCE LAST MEETING:

· Mailed out directories this week

· Processed members dues received.

· Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009: 147

NEW MEMBERS: 42

RENEWALS: 49

ASSOCIATES: 56

2. UPCOMING PLANS:

· Send out updated Membership Roster to Executive Board, ACCents Editor, and Special Activities Chair

3. FINANCES:

Income: $317.00

Expenses: $0.00

Respectfully Submitted,

Laurie Frampton

HOSPITALITY: As written.

1. ACTIVITY SINCE LAST MEETING:

· Attended the Taste of Chocolate function on November 19 and gave Pineapple Welcome

pins to 8 newcomers, and gave one Farewell Pineapple dish to Joline Davidson, who is

leaving us for Miami. She was our OSC Admin Treasurer last year.

· Gave the two books we have purchased for Lt. Col. William Russell's Memorial to the

Base Library, and I have written a letter to Mrs. Lillian Russell about what we had gotten

for the Library.

· Sent a Sympathy card to the daughter of Beatrice Smith, and asked what she would like

the Memoriam in her Mother's name to go to.

2. UPCOMING PLANS:

· Will attend the Christmas Tea.

3. EXPENSES:

· Reimbursed $20.00 for books for Lt. Col. Russell.

4. MOTION: None

Respectfully submitted,

Ruth Wright

PROGRAMS: As written.

1.ACTIVITY SINCE LAST MEETING:

· Met with O’Club about December and January Menus

· Purchased Door Prizes for Tea and Chocolate Function

· Booked Date with Big Top for casino night. We will have craps and roulette table.

· I am looking for husbands that may want to try their hand at dealing for Black Jack table

· Confirmed guest for Christmas Tea

· Booked O’Club for LOSC board Christmas party

· Spoke with Kathia about her booking a group to sing during the Christmas tea

· Worked with O’Club on specialty drinks for Chocolate Function (Great Drinks)

· Picked up chocolates donated from Royal Confections

· Thanks to the 71^st for hosting great job.

· Purchased chocolates for November function

2. UPCOMING PLANS:

Talk with suppliers about casino night

Purchase door prizes for Dec and January
Draft letter for approval for casino night
Continue to look for Units to Host OSC function

Respectfully submitted,

Julie Marshall

RESERVATIONS: As written.

1. ACTIVITY SINCE LAST MEETING:

Managed reservations for November’s “Taste of Chocolate” function.
- 63 RSVP’d, 50 were O’Club members (including 19 member guests), 13 non-O’Club members (including 3 non-member guests).
RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

2. UPCOMING PLANS:

Managing reservations for December’s “A Christmas Celebration” function. RSVPs and cancellations are due no later than 5:30 pm, Monday, 07 December.

3. FINANCES:

A. INCOME: from November’s Taste of Chocolate RSVPs:

· Total $1083.50 ($103.00 cash, $86.50 checks, $894.00 credit cards)

B. EXPENCES: N/A

4. MOTIONS: None

Respectfully submitted,

Joni Kwast

ACCENTS: As written.

1. ACTIVITY SINCE LAST MEETING:

· Designed, printed, and mailed the combined December/January issue.

2. UPCOMING PLANS:

· Next issue will be February (design/print in mid-late January), which is right when my baby is due. Please send me information by 10 January so I can get the issue designed and printed before I have the baby.

3. FINANCES:

· N/A.

4. EXPENSES:

· Last month – exact amount for Nov print = $53.71

· Print Dec/Jan issue = $66.11

· Postage for Dec/Jan issue = $70.40

Respectfully Submitted,

Christie Beverly

WEBMASTER: As written.

1. ACTIVITY SINCE LAST MEETING:

I am updating the website continually – I’ve had a couple of issues with the uploading feature this month and am waiting on a response from tech support. I’ve been unable to post the ACCents for December!

2. UPCOMING PLANS:

New information & photos will be added to the website as I receive them. Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

A. INCOME: None

B. EXPENCES:

November 2009 $ 12.99

Total Expenses $ 12.99

Respectfully submitted,

Dawn Olson

PUBLICITY: Please send out e-mails to any of your groups to help distribute information about the Airmen’s Cookie Drive.

1. ACTIVITY SINCE LAST MEETING:

I submitted information for the Airmen’s Cookie Drive and December’s Social to The Langley Fighter, and to the 1FW/PA for the Marquee.
I distributed Airmen’s Cookie Drive Flyers on Base and off Base.
I submitted Airmen’s Cookie Drive information to the Protestant and Catholic offices to have printed in their Church Bulletin.
I sent an email to Membership and Kati Molloy requesting the Airmen’s Cookie Drive information be sent out on their email lists. Thanks Ladies.
I attended a “Hot Wash” Meeting for the Bazaar.

2. UPCOMING PLANS:

I will be distributing more flyers for the Airmen’s Cookie Drive and December’s Social.
I will be contacting someone to get information on placing the Cookie Drive information on the marquee at Bethel Manor housing.

Respectively Submitted,

Coretta Britt

WAYS AND MEANS: As written.

1. ACTIVITY SINCE LAST MEETING:

· Sold ornaments and raffle tickets at November function.

2. UPCOMING PLANS :

3. FINANCES:

· $518.00 in raffle and ornament sales.

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES: No report.

TOSA: As written.

1. ACTIVITY SINCE LAST MEETING:

· Prepared Minutes for TOSA’s Board Meeting on Monday, November 16, 2009.

· Updated TOSA Roster

2. UPCOMING PLANS:

· Christmas Coffee on Tuesday, December 15, 10:30 am to 12:30 am at the Missouri House. A Marine will be on hand to collect new, unwrapped toys and games for Toys for Tots. There will also be $5.00 and $10.00 ornament grab bags from the Tidewater Collection AND a guest speaker. There is no charge for the coffee. Anyone interested in going can make an RSVP via the TOSA website or contact me for more information.

· Christmas has come to The Tidewater Collection. The Tidewater Collection will be open the first three Saturdays in December. Also, if you would like to arrange an evening event, the shop can help with a private opening. This month, the Tidewater Collection is showcasing Luvali Convertibles at $61.50 compared to a list price of $75.00. They also have new Pearls – all colors, “Table Topics”, Frasier Fir Candles from Thymes; and Marine and Air Force slides and ornaments.

· The TOSA website has been changed to tidewaterosa@mac.com

· SAVE THE DATE: The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk.

Respectfully submitted,

Karen Reynes

HISTORIAN: No report.

ASSOCIATE LIAISON: As written.

1. ACTIVITY SINCE LAST MEETING:

No activity.

2. UPCOMING PLANS:

We’ll be meeting at Robin Henley’s for our annual Christmas brunch. We would love to have the regular members join us – it’s always a lot of fun.
The events for the remainder of the year are as follows:

January 28^th – 11:00 a.m. Soup Luncheon

Gayle Russell’s home

105 Harvest Way, Yorktown

March 25^th – 11:00 Kings Arms Tavern

Colonial Williamsburg

May 13^th – 11:00 a.m. Salad Luncheon

Morag Richards’ home

218 Pageland Drive, Yorktown

Respectfully submitted,

Dawn Olson

SECOND VICE:

1. ACTIVITY SINCE LAST MEETING:

Had a hotwash meeting with Renee, Julie, Mary Ann and Coretta for the Bazaar.
Reviewed ideas for next years Bazaar to put in the Continuity Binder.

2. UPCOMING PLANS:

Put all the Bazaar info together for the Continuity Binder

Respectfully Submitted,

Heather Lettow

CHARITABLE TREASURER: As written. (Click here for report)

SCHOLARSHIPS: No report.

VA HOSPITAL: As written.

1. ACTIVITY SINCE LAST MEETING:

· Collected patient comfort items for VA Hospital

· Discussed collection of patient comfort items with Langley’s Enlisted Spouses Club, ACC staff, and some 1FW squadrons about collecting patient comfort items

2. UPCOMING PLANS:

· Continue to collect patient comfort items

· Plan social for March/April timeframe

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT: No report.

AIRMEN’S COOKIE DRIVE: As written.

1. ACTIVITY SINCE LAST MEETING:

· Submitted Article for the December/January issue of ACCents

· Printed off flyers and gave them to Publicity Chair, Coretta Britt

· Emailed an Excel spreadsheet to Sgt Dyer so he can start getting a count of airmen and organize the times the Shirts to pick up cookies.

· Had Annie Guest sign up for POC in Bethel Manor

· Made a final announcement at the OSC function in November.

2. UPCOMING PLANS:

· Submit article about the Cookie Drive for February issue of ACCents.

· Call Sgt Dyer to finalize the spreadsheet for pick up times and counts.

· Collect cookies from now until the date of the cookie drive.

· Call or email the volunteers that signed up to remind them of the cookie drive.

· Write and mail/deliver thank you notes to volunteers and community organizations.

· Prepare CD and after action reports.

· Print off labels for cookies.

3. FINANCES:

A. Income: N/A

B. Expenses: Holiday paper for fliers 7.08 (Office Max),

Colored Ink Cartridge and labels 31.45 (Office Max)

Respectfully submitted,

Mary Nelson

ADVISOR’S COMMENTS: None

ANNOUNCMENTS:

· Silent Auction items are needed. Please start looking for things.

· If you are interested in fulfilling the Scholarship Chair or Co-Chair please notify Renee.

REMINDERS:

· Board reports are due to the Secretary no later than 5 p.m. the Monday prior to the meeting. Reports MUST be in the template provided. Handwritten reports will not be accepted.

· Agenda items and motions are due one week prior to Board Meeting to both President and Parliamentarian.

ADJOURNMENT: President, Renee Warner, adjourned the meeting at 7:14pm.

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Langley Officer’s Spouse Club

Governing Board 2009-2010

Meeting Minutes for November 5, 2009 - read & approved December 3, 2009

President Renee Warner called the Governing Board meeting of the LOSC to order at 10:12am.

Board Members Present:

Bonnie Tolliver Ruth Wright Christy Matthews

Renee Warner Julie Marshall Junko Pilch

Heather Lettow Kathia Mock Karen Reynes

Kari Meger Laurie Frampton

Robin Henley Coretta Britt

Libby Marks Joni Kwast

Ericka Johanek Marianne Williams

Christie Beverly Melissa Martin

Dawn Olson Pam Herbert

The quorum was verified: 18 A motion was made to accept September and October Meeting Minutes. Motion was seconded, voted on and approved with the change of adding Marianne Williams as the Reservations Co-Chair.

PRESIDENT: No report.

SECRETARY: Updated the Agenda Board Reports positions: Reservations Co-Chair-Marianne Williams. Discussed the method of writing the Board Meeting Minutes for the Web site, Support Forces and the Board Members.

1. ACTIVITY SINCE LAST MEETING:

· Compiled October minutes

· E-mailed Dawn Olson October Minutes for the Web site

· Compiled November Agenda

2. UPCOMING PLANS:

· Dawn will post Board Minutes monthly on-line

· I will send out a reminder to the individuals who are hosting the monthly meeting

· Organizing past minutes and agendas to pass on to Carol Dubey.

3. EXPENSES:

· $22.50-card stock material for new nameplates

4. MOTIONS: None

Respectfully submitted,

Kari Meger

PARLIAMENTARIAN: No Report.

FIRST VICE:

ACTIVITY SINCE LAST MEETING:

· Thanks to everyone who helped make the bazaar hospitality room a GREAT success

2. UPCOMING PLANS:

· I will have an after action report for the bazaar notebook about the Hospitality Room

3. FINANCES: None

4. EXPENSES: None

5. MOTIONS: None

Respectfully submitted,

Lisa McCaffrey

ADMIN TREASURER: (Click to see report)

1. ACTIVITY SINCE LAST MEETING:

Reconciled past bank statements to check book register. All statements successfully reconciled.
Received monies from bazaar in Libby’s absence.
Mailed tax forms.

2. UPCOMING PLANS:

· Visit bank to find missing bank statements for September.

3. FINANCES: None

4. EXPENSES: None

5. MOTIONS: None

Respectfully submitted,

Robin Henley

MEMBER AT LARGE: No report. Vacant.

MEMBERSHIP:

1. ACTIVITY SINCE LAST MEETING:

· FINISHED the Member Directory. Delivered it to the printer on 10/29 for pickup around 11/5.

· Picked up ACCents from printer for Christie and mailed them out on 10/30.

· Processed members dues received.

· Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009: 135

NEW MEMBERS: 35

RENEWALS: 48

ASSOCIATES: 52

2. UPCOMING PLANS:

Have Directories at November Chocolate function for pickup by attending members

Mail out remainder of directories

Send out updated Membership Roster to Executive Board, ACCents Editor, and Special Activities Chair

3. FINANCES:

Income: $1144.00

Expenses: $78.34

4. MOTIONS: None

Respectfully Submitted,

Laurie Frampton

HOSPITALITY: Passed around books that will be given to the library in honor of Lt. Col Russel from the LOSC.

1. ACTIVITY SINCE LAST MEETING:

Attended the Mad Hatter Tea Party on October 15 and gave Pineapple Welcome pins to

10 newcomers, and gave one Farewell Pineapple dish to Jane Gorton, who is leaving.

Attended OSC Bazaar and made some purchases. Then I worked afterward on Sunday

until closing.

Have purchased one of the books for Lt. Col. Russell's Memorial. The other is on order.
Made up Welcome Packets for a couple new members, who joined when they attended

the Bazaar.

Am looking for a source to order more Pineapple welcome pins. Have talked to a couple

of shops.

2. UPCOMING PLANS:

Will attend Death by Chocolate function
Have some Welcome and Farewell items available, but we will need to get some more.

3. EXPENSES: None

4. MOTIONS: None

Respectfully submitted,

Ruth Wright

PROGRAMS: Julie will e-mail out the November Menu. There will be a guest speaking at the Holiday Tea on how to decorate your house. No more late reservations please! Reminder for Groups/Units hosting the OSC functions…you are providing items for the Ways and Means table only. Months needed are Jan, Feb, March, and April.

1. ACTIVITY SINCE LAST MEETING:

· Finalized November Menu

· Purchased and put together door prizes for Oct and November Functions

· Attended volunteer meeting for Bazaar

· Helped tape off floor for bazaar

· Helped set up for Bazaar

· Set up for October Cake Walk function

· Made cupcakes and cakes for cake walk

2. UPCOMING PLANS:

· Talk with suppliers about casino night

· We are looking for dealers for Casino night

· Purchase door prizes for Dec

· Meet with Club for December Menu

· Working on guest for Holiday Tea

· Continue to look for Units to Host OSC function we still have no one from ACC

3. FINANCES:

· Income

· Expenses

o 295.27 door prizes October and November

o 84.00 dollars for food for bazaar

· Total=

2. MOTIONS: None

Respectfully submitted,

Julie Marshall

RESERVATIONS:

1. ACTIVITY SINCE LAST MEETING:

Managed reservations for October’s Mad Hatter Tea Party function.

o 50 RSVP’d, 31 were O’Club members (including 2 member guests), 19 non-O’Club members (including 3 non-member guests).

Marianne Williams (co-chair) provided framed copy of event flyer for upcoming Taste of Chocolate event.
RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

2. UPCOMING PLANS:

Managing reservations for November’s “Taste of Chocolate” function. RSVPs and cancellations are due no later than 5:30 pm, Monday, 16 November.

3. FINANCES:

A. Income from October RSVPs:

· Total $538.00 ($64.00 cash, $452.00 credit cards)

B. Expenses: None

Respectfully submitted,

Joni Kwast

ACCENTS: If you have any pictures please send them to Christie-if she has room she will put them in. Special Activities Clubs please inform Christie of any information.

1. ACTIVITY SINCE LAST MEETING:

· Designed and printed the November issue. Thanks Laurie for mailing them while I was out of town!

2. UPCOMING PLANS:

· If you have a submission for the newsletter, please email it in Microsoft Word format to me at c_zucker1019@yahoo.com no later than the 15th of the month prior to the publication.

3. FINANCES:

· Collected $25 for advertising.

4. EXPENSES:

· Print November issue = $60-something (not sure of exact amount until I see receipt)

· Postage for November issue = $44.00

5. MOTIONS: None.

Respectfully Submitted,

Christie Beverly

WEBMASTER:

1. ACTIVITY SINCE LAST MEETING:

I’ve added photos and info to the website and am trying to make sure that the new material is uploaded within 24 hours of my receiving it.

2. UPCOMING PLANS:

New information & photos will be added to the website as I receive them. Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

A. Income

B. Expenses

o October 2009 $ 12.99

o Total Expenses $ 12.99

Respectfully submitted,

Dawn Olson

PUBLICITY:

1. ACTIVITY SINCE LAST MEETING:

· Handed out flyers for the Bazaar at several local schools.

· Posted Bazaar flyers at Starbucks, local restaurants, banks, the Child Development Center, Library, Commissary, O’Club, The Shoppette at Bethel Manner, and other places on and off base.

· Handed out Bazaar Flyers at the BX.

· Submitted November’s Social Information to the Flyer and to Public Affairs for the Marque.

· Submitted Bazaar information to local papers.

· Posted Bazaar Banner at the Gate.

2. UPCOMING PLANS:

· Placing Airman Cookie Drive information in the Chapel Bulletins.

· Placing Airman Cookie Drive information in the Flyer.

· Placing Airman Cookie Drive Flyers around the Base.

· Would like to request a copy of each month’s Social Flyer be emailed to me please.

· Placing November’s Social Flyers around Base.

· I will be completing a Bazaar Continuity Package for next year.

· Completing an After Action Publicity Report.

Respectively Submitted,

Coretta Britt

WAYS AND MEANS:

1.ACTIVITY SINCE LAST MEETING:

· Sold White House Ornaments, baskets, and raffle tickets at October function

· Sold ornaments and baskets at bazaar.

· Purchases ways and means items for raffles.

2.UPCOMING PLANS :

3.FINANCES:

· $313.00 October Function

· $120.00 Ornaments sold by Dawn Olson at bowling

· $476.00 Bazaar sales

· Total: 909.00

4.EXPENSES:

· $119.89 various items for upcoming ways and means

5.MOTIONS: None

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES: No report.

TOSA: Thank you to Renee Warner for attending the function. She has membership forms if you are interested. There is an antique house Open House coming up so she will pass on the detailed information as she receives it.

1. ACTIVITY SINCE LAST MEETING:

· Attended TOSA’s Board Meeting on Monday, October 20, 2009.

· Volunteered at the Tidewater Collection on October 9, 2009.

2. UPCOMING PLANS:

· October and November TOSA Coffees cancelled.

· Attend JSL organizational meeting on Friday, November 13 at 11 AM at Ely Hall. Volunteers are needed and welcome.

· Thanks to all who supported the TOSA Welcome Coffee and Tidewater Collection Holiday Preview Sale. The event raised $12,000.00 for the TOSA Charitable Fund.

· The TOSA website has been changed to tidewaterosa@mac.com

ANNOUNCEMENTS:

· Funding a College Education: The Educational Opportunity Centers will host two events: December 2, 2009 at Naval Station Norfolk and November 17, 2009 at the Army Education Center at Fort Eustis. The program will focus on grants and loans from the federal government, state financial aid programs, and scholarship searches. Reservations are required, dgreenwell.eoc@edufind.org.

· Cyber and Personal Safety Course for Spouses to be held on November 5, 2009 from 6:00-9:00 pm at the Pennsylvania House at the Norfolk Naval Station. Space is limited, contact Ray Beauge at 444-2102.

· REMINDER: The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk.

3. FINANCES: None

4. EXPENSES: None

5. MOTIONS: None

Respectfully submitted,

Karen Reynes

HISTORIAN: No report.

ASSOCIATE LIAISON:

1. ACTIVITY SINCE LAST MEETING:

We met at Vintner’s Cellars on October 29^th and had 19 ladies gather for lunch and wine.

2. UPCOMING PLANS:

The events for the remainder of the year are as follows:

December 17^th – 10:00 a.m. Holiday Brunch

Robin Henley’s home

100 Silver Fox Trace, Yorktown

January 28^th – 11:00 a.m. Soup Luncheon

Gayle Russell’s home

105 Harvest Way, Yorktown

March 25^th – 11:00 Kings Arms Tavern

Colonial Williamsburg

May 13^th – 11:00 a.m. Salad Luncheon

Morag Richards’ home

218 Pageland Drive, Yorktown

3. FINANCES: None

A. Income

B. Expenses

4. MOTIONS: None

Respectfully submitted,

Dawn Olson

SECOND VICE: Thank you to everyone who helped with the Bazaar! Heather will write up an After Action Report soon. She suggests notifying AFFES for Food Vendors if no one else is fundraising for next year.

ACTIVITY SINCE LAST MEETING:

· A huge thank you to everyone who helped me with the bazaar, a special thank you to Renee for taking over the lead while I was on vacation.

· Bazaar was a success

· Many lessons learned for next year

· Overall, vendors were happy and those that had great products to sell did very well.

· Roza had over $9,000 in sales!

· Hospitality Suite was very appreciated by the vendors.

UPCOMING PLANS:

· Put together an after action report for the continuity binder.

FINANCES:

A. INCOME:

1. Roza’s Rugs $1,461.00

2. Other $3,001.50

_________

Total: $4462.50

B.EXPENSES: $478.98

All together the LOSC made $3983.52 from the Bazaar!

MOTIONS: NONE

Respectfully Submitted,

Heather Lettow

CHARITABLE TREASURER: (Click to see report)

SCHOLARSHIPS: No report.

VA HOSPITAL: Junko passed around a list of items needed for the hospital. Her donation bucket will be at all LOSC events. No November functions are needed and she will let us know about future events.

1. ACTIVITY SINCE LAST MEETING:

· Contacted Danielle at the VA Hospital’s volunteer office to see if volunteers were needed for the month of November. Veteran’s Day function staffed with regular volunteers so none needed at this time

· Collected patient comfort items for the VA hospital

· Passed bazaar flyers out at the BX/Commissary

2. UPCOMING PLANS:

· Continue to collect patient comfort items

· Update info on web page to include information on how to volunteer at the hosptial

3. FINANCES: None

4. MOTIONS: None

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT: Next year Golf Tournament is September 17, 2010. Mulligans gave $225.00 and AFA $200.00 making the total income $4445.00.

1. ACTIVITY SINCE LAST MEETING:

· Collected/put together prizes and goodies for golfers…thanks to Julie and Bonnie for their muscle.

· Held golf tournament at Eaglewood Golf course, LAFB. Beautiful weather and lots of golfers.

· Thanks to all the volunteers and those who helped with sponsorship.

· Collected a few more donations (Healthnet & Northrop Grumman)

· Libby set date for next year’s tournament, this will help with getting the word out through other tournament leaders so that we do not conflict.

2. UPCOMING PLANS:

· Due to OSC bazaar, a little delayed on Thank you notes, but will send them by the end of week.

3. INCOME:

Golfers: 60 @ 12: 720.00

Sponsors: Northrop Grumman: 1000.00

Langley Civic Leaders: 1000.00

Healthnet: 500.00

Langley Credit Union 200.00

1^st Advantage Credit Union 200.00

Raytheon: 200.00

Polka Dot Divas 200.00

Deb’s Picture This 100.00

Total: 4020.00

Mulligans:

4. EXPENCES:

4 lawn chairs @ $8.00: 32.00

Respectfully Submitted,

Renee Warner

AIRMEN’S COOKIE DRIVE:

1. ACTIVITY SINCE LAST MEETING:

· Forwarded the sign up list to the coordinator for the ESC. I was out of town when they met and she was going to have people sign up at their meeting.

· Called First Sgt. Mike Dyer, the President of the Shirts Association and gave him the date of the cookie drive. He mentioned that it was also the date of the Enlisted Dining In – but that was okay.

· Mailed out letters to the community (schools and churches) to ask if they wanted to participate again this year. I just used the list from last year. I’ve heard back from 3 people.

· Submitted article for November issue of ACCents.

· Emailed a flyer to Dawn Olsen to put on the webpage.

· Emailed information to Coretta Britt to work on publicity.

2. UPCOMING PLANS:

· Submit article about the Cookie Drive for December issue of ACCents.

· Call the people I sent letters to in the community, that I haven’t heard from, to see if they are going to participate in the cookie drive

· Talking with the shirts to have them start getting info together about their airmen in the dorms.

· I still need someone to volunteer to be the Neighborhood Drop off POC in Bethel Manor. If you can do this, please let me know.

· I am in need of volunteers to help distribute extra trays of cookies the afternoon of the cookie drives. Obviously, we won’t know how much extra we’ll have until that day. Places we took them last year include offices on Langley (SFS, Fire Dept., etc.) as well as dorms at Ft. Eustis, and all area USO Lounges (Patrick Henry Airport, Norfolk Airport, and Navy Norfolk PAX terminal). If you can help deliver that afternoon, I’d appreciate it—just contact me at your convenience.

3. FINANCES

A. Income: N/A

B. Expenses: Book of stamps (8.80) – I haven’t submitted my receipt yet

4. MOTIONS: None

MISC: It was mentioned at the last board meeting to look into using something other than the Styrofoam trays. I never followed up on this because I had already submitted my request to the Commissary. In the past the Commissary has been very generous in donating items to us, I didn’t want to change the request in case the manager had already started ordering the items. I will put it in the after action report for the chairperson next year. There was no documentation about the trays in last years’ binder (other than they were used).

Respectfully submitted,

Mary Nelson

ADVISOR’S COMMENTS: Bonnie Tolliver is fulfilling the position of Member at Large.

ANNOUNCMENTS:

· A motion was made from Julie Marshall to donate $200.00 to the O’Club for a fire pit. The motion was seconded, discussed, and rescinded.

· Golf Tournament for next year is September 17, 2010.

· December (Dec 3) Board Meeting will be a Dirty Santa Exchange. Time is 6:00pm with the location TBA.

· Julie is going to look into having Board Meetings at the O’Club again and will report back.

REMINDERS:

· Board reports are due to the Secretary no later than 5 p.m. the Monday prior to the meeting. Reports MUST be in the template provided. Handwritten reports will not be accepted.

· Agenda items and motions are due one week prior to Board Meeting to both President and Parliamentarian.

ADJOURNMENT: President, Renee Warner, adjourned the meeting at 11:13pm.

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