Langley Officer’s Spouse Club

Langley Officer’s Spouse Club

Governing Board 09-10 Meeting Minutes

For January 7, 2010 - approved February 4th, 2010

 President Renee Warner called the Governing Board meeting of the LOSC to order at 10:13am. 

Board Members Present:

Renee Warner                                      Ruth Wright                  Christy Matthews

Lisa McCaffrey                                    Mary Nelson                Michele Davis              

Kari Meger                                          Laurie Frampton           Ashley Mamot

Robin Henley                                        Libby Marks                Kathia Mock               

Ericka Johanek                                    Marianne Williams

Christie Beverly                                    Joni Kwast                              

Dawn Olson                                         Pam Herbert

The quorum was verified:  15    A motion was made to accept December Meeting Minutes.  Motion was denied due minutes not being available.  They will be voted on in February.

PRESIDENT:  Budget review next month.  Board meetings for February, March & April will be at the Main Base Library 10:00am -12:00pm. 

1.  ACTIVITY SINCE LAST MEETING: 

• Helped out with Cookie Drive, great success and outstanding job by so many of you especially Mary Nelson.  THANKS!

2.  UPCOMING PLANS:

• Set date and time for budget meeting.
• Help scholarship chair…our next big project.
• Work on getting some folks for next year’s board.

Respectfully submitted,

Renee Warner

SECRETARY:  Please let me know if you are expecting something in the mail.  No report.

PARLIAMENTARIAN:  Executive Board Positions are open.  Contact Ericka if you are interested.  No report.

FIRST VICE:   No report.

ADMIN TREASURER:    As Written.  Click to see insert

1.  ACTIVITY SINCE LAST MEETING: 

• Stopped by John Henry Printing to pay the bill for ACCents and directories.  Picked up the ACCents and delivered it to Christie.

2.  UPCOMING PLANS:

• Attend budget meeting to review and update budget.
• Make payments and reimbursements as needed.

Respectfully submitted,

Robin Henley

MEMBER AT LARGE:   No report.

MEMBERSHIP:   No report.

HOSPITALITY:   May need more money for gifts-will review at Budget Meeting next month.  Working on the bulletin board in the Ladies Room at the O’Club.

  1. ACTIVITY SINCE LAST MEETING:

·        Attended the Christmas Brunch function on December 10 and welcomed one newcomer, Lisa Potter.

·        Sent a sympathy card to the family of Marie Cutler, and sent the LOSC Memorial in her name to the Social Ministry at Our Lady of Mt. Carmel Catholic Church.

 2. UPCOMING PLANS:

·        Will attend Casino Night. 

·        Still shopping for a source for our Hail and Farewell gifts - at cost.

Respectfully submitted,

Ruth Wright

PROGRAMS:   Need vintage outfits for February function as well as models.

1.      ACTIVITY SINCE LAST MEETING:

·        Confirmed with O’Club about January and February Menus

·        Purchased Door Prizes for Jan and Feb Function

·        I am looking for husbands that may want to try their hand at dealing for Black Jack  tables

·        Thanks to the 1^st Fighter Wing for Hosting the Christmas Tea. Great Job

·        Spoke with Kathia about plans for Fashion show in Feb           

       2.  UPCOMING PLANS:

·        Talk with suppliers about casino night

·        Purchase door prizes for Dec and January

·        Draft letter for approval for casino night

·        Continue to look for Units to Host OSC function

·        Please be thinking about items for our silent auction in Mar.

·        Talk with Renee about getting approval for casino night since I will be gone for the next week.

·        E-mail Renee letter for approval.

·        Casino night is open to husbands so please bring them out.

Respectfully submitted,

Julie Marshall

RESERVATIONS:   The sign-up sheet for the February function was accidently left at the club and has disappeared.  Please contact Joni to check your RSVP status-thank you!

1.  ACTIVITY SINCE LAST MEETING:

• Managed reservations for December’s “A Christmas Celebration” function.

75 RSVP’d, 58 were O’Club members (including 8 member guests), 17 non-O’Club members (including 1 non-member guest).

• RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

2.  UPCOMING PLANS:

·        Managing reservations for January’s  “Casino Royale” function.  RSVPs and cancellations are due no later than 5:30 pm, Monday, 18 January. 

·        Reminder:  Spouses are invited to the January function.  Those with (or without) permanent reservations that intend to bring a spouse (or other guest) must call or email the reservations chairperson to add a guest to their reservation.  There is no meal choice for this event. 

·        Also please note:  Anyone signing the Casino Royale reservations sign-up sheet at the December function will need to rsvp again.  (This only affects a small number of members.)  The sign-up sheet was inadvertently disposed of.  Sorry for the inconvenience!

3.  FINANCES:

A.     INCOME: December’s “A Christmas Celebration” RSVPs:

·        Total $784,00 ($104.00 cash, $00.00 checks, $680.00 credit cards)

Respectfully submitted,

Joni Kwast

ACCENTS:   As written.

  1.  ACTIVITY SINCE LAST MEETING:

·        Working on the February issue early since baby is due later this month.

2.   UPCOMING PLANS:

·        Early deadline this month – send me information by 9 January so I can get the issue designed and printed before I have the baby. Next month’s issue should be back to normal schedule.

Respectfully Submitted,

Christie Beverly

WEBMASTER:   As written.

1. ACTIVITY SINCE LAST MEETING:

• Posted photos and updates for the past month.

2. UPCOMING PLANS:

• New information & photos will be added to the website as I receive them.  Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

            A. Income

            B. Expenses    

- December 2009                                                         $  12.99

Respectfully submitted,

Dawn Olson

PUBLICITY:  No report.

WAYS AND MEANS:   Ten ornaments left.

1.      ACTIVITY SINCE LAST MEETING:

·        Sold raffle tickets, ornaments, baskets, and small directories.

2.      UPCOMING PLANS:

·        Will be purchasing items for January function.

3.      FINANCES:

·        $1087.00 from December function and additional ornament sales.

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES:  No report.

TOSA:  As written.

1.      ACTIVITY SINCE LAST MEETING:

·                    No TOSA Board Meeting in December. 

·                    Attended TOSA Joint Services Luncheon Committee Meeting on Friday, December 11, 2009.  Topics were centerpieces and invitation lists.  The JSL Committee/TOSA will issue invitations for the luncheon, but will need to coordinate with the reservation Chairs of each spouses club to coordinate the responses.

·                    Prepared dishes for the Christmas Coffee at Mrs. Harvey’s House on Tuesday, December 15, 2009. 

·                    Worked at The Tidewater Collection on Friday, December 18, 2009.

·                    The 2009/2010 TOSA Directory is now available.

2.      UPCOMING PLANS:

·                    The next TOSA Board Meeting will be held on Thursday, January 25, 2010 at 10 AM at Ely Hall.

·                    The next Joint Services Luncheon Committee meeting is scheduled for Friday, January 8, 2010 at 11 AM at Ely Hall.

·                    The TOSA website has been changed to tidewaterosa@mac.com

·                    The Tidewater Collection discounted certain holiday items before Christmas and will have some additional markdowns in the first week of January.   No Saturdays are scheduled in January so the Tuesday-Friday, 10 AM-2 PM shop hours are back in effect.

·                    The Navy CORE (Continuum of Resource Education) Office will offer a class, “Cure the Winter Blues” designed to help “kick the clutter” out of your house or business.  The class is scheduled for Thursday, January 21, 2010 from 6-9 PM at the Vista Point Conference Center at Naval Station Norfolk.  The cost is $10.00 per person.  For more information or to make a reservation, you can contact Ray Beauge at 322-9128 or e-mail at ray.beauge@navy.mil. 

·                    SAVE THE DATE:  The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk. 

Respectfully submitted,

Karen Reynes

HISTORIAN:  No report.

ASSOCIATE LIAISON:   As written.

1. ACTIVITY SINCE LAST MEETING:

• We met at Robin Henley’s for our annual Christmas brunch.  There were approximately 25 in attendance.

2. UPCOMING PLANS:

• Our next gathering will be the soup luncheon at Gayle Russell’s home on the 28^th of January.  All members are invited to join us.          

Respectfully submitted,

Dawn Olson

SECOND VICE:   No report.

CHARITABLE TREASURER:  As written.  Click to see insert 

SCHOLARSHIPS:   No report.

VA HOSPITAL:  As written.

1.      ACTIVITY SINCE LAST MEETING:

·        Collected patient comfort items for VA Hospital

2.      UPCOMING PLANS:

·        Continue to collect patient comfort items

·        Plan social for March/April timeframe

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT:   No report.

AIRMEN’S COOKIE DRIVE:    As written.

1. ACTIVITY SINCE LAST MEETING: 

·     Picked up cookies at Tabb HS, Poquoson HS, Grafton HS, Grafton MS, Liberty Church

·     Held the Cookie Drive on Friday, December 11, 2009

·     Made about 900 plates of cookies and candy for the Airmen in the dorm

·     Distributed (with the help of many) extra cookies to base and local agencies.

 2. UPCOMING PLANS: 

·     Finalize notes and notebook to turn in

·     Write thank you notes

·     Send out Certificates of Appreciation

3. FINANCES 

Expenses: Ribbon:  18.90 (Factory Card & Party Outlet), Ziploc Bags:  63.26 (Commissary),  Ink Cartridge & Certificates:  27.28  (Office Max) 

Respectfully submitted,

Mary Nelson

ADVISOR’S COMMENTS:  None

ANNOUNCMENTS:

·        Silent Auction items are needed.  Please start looking for things.

·        Board Meetings will take place at the Main Base Library for February, March, and April due to Chapel renovations.  Same time-10:00am.

·        Budget Review next Board Meeting-please be prepared.

REMINDERS:

·        Board reports are due to the Secretary no later than 5 p.m. the Monday prior to the meeting.  Reports MUST be in the template provided.  Handwritten reports will not be accepted.

·        Agenda items and motions are due one week prior to Board Meeting to both President and Parliamentarian.

ADJOURNMENT:  President, Renee Warner, adjourned the meeting at 10:41am.

Langley Officer’s Spouse Club

Governing Board 09-10 Meeting Minutes

For December 3, 2009 - approved February 4, 2010

 President Renee Warner called the Governing Board meeting of the LOSC to order at 6:55pm. 

Board Members Present:

Ruth Wright                              Renee Warner                                      Julie Marshall                           

Lisa McCaffrey                        Mary Nelson                                        Kari Meger                 

Laurie Frampton                       Robin Henley                                       Coretta Britt

Libby Marks                            Joni Kwast                                           Ericka Johanek

Marianne Williams                    Christie Beverly                                    Melissa Martin             

Dawn Olson                             Pam Herbert                                         Beth Davies

The quorum was verified:  17    A motion was made to accept November Meeting Minutes.  Motion was seconded, voted on and approved.

PRESIDENT:  No report. 

SECRETARY:  No report.

PARLIAMENTARIAN:  No report.

FIRST VICE:   No report.

ADMIN TREASURER:  As written.  (Click to see report) 

1.  ACTIVITY SINCE LAST MEETING:

·        Visited bank and received copies of the missing bank statements for September.  Reconciled past bank statements to check book register.  All statements successfully reconciled.

2.  UPCOMING PLANS:

·        Continue to reimburse folks for expenses, pay the bills, and deposit income!

3.  FINANCES:  None

4.  EXPENSES:  None

5.  MOTIONS:  None

Respectfully submitted,

Robin Henley

MEMBER AT LARGE:   No report.

MEMBERSHIP:   As written.

1. ACTIVITY SINCE LAST MEETING: 

·        Mailed out directories this week

·        Processed members dues received.

·        Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009:       147

NEW MEMBERS:                                                       42

RENEWALS:                                                              49

ASSOCIATES:                                                            56

2.  UPCOMING PLANS: 

·        Send out updated Membership Roster to Executive Board, ACCents Editor, and Special Activities Chair

3. FINANCES:           

            Income:            $317.00

            Expenses:        $0.00

Respectfully Submitted,

Laurie Frampton

HOSPITALITY:   As written.

1. ACTIVITY SINCE LAST MEETING:

·        Attended the Taste of Chocolate function on November 19 and gave Pineapple Welcome

             pins to 8 newcomers, and gave one Farewell Pineapple dish to Joline Davidson, who is

             leaving us for Miami.  She was our OSC Admin Treasurer last year.

·        Gave the two books we have purchased for Lt. Col. William Russell's Memorial to the

             Base Library, and I have written a letter to Mrs. Lillian Russell about what we had gotten

             for the Library.

·        Sent a Sympathy card to the daughter of Beatrice Smith, and asked what she would like

             the Memoriam in her Mother's name to go to.

 2. UPCOMING PLANS:

·        Will attend the Christmas Tea.

 3. EXPENSES:

·        Reimbursed $20.00 for books for Lt. Col. Russell.

 4. MOTION: None

Respectfully submitted,

Ruth Wright

PROGRAMS:   As written.

1.ACTIVITY SINCE LAST MEETING:

·        Met with O’Club about December and January Menus

·        Purchased Door Prizes for Tea and Chocolate Function

·        Booked Date with Big Top for casino night.  We will have craps and roulette table.

·        I am looking for husbands that may want to try their hand at dealing for Black Jack table

·        Confirmed guest for Christmas Tea

·        Booked O’Club for LOSC board Christmas party

·        Spoke with Kathia about her booking a group to sing during the Christmas tea

·        Worked with O’Club on specialty drinks for Chocolate Function (Great Drinks)

·        Picked up chocolates donated from Royal Confections

·        Thanks to the 71^st for hosting great job.

·        Purchased chocolates for November function      

2.  UPCOMING PLANS:

• Talk with suppliers about casino night

• Purchase door prizes for Dec and January
• Draft letter for approval for casino night
• Continue to look for Units to Host OSC function

Respectfully submitted,

Julie Marshall

RESERVATIONS:   As written.

1.  ACTIVITY SINCE LAST MEETING:

• Managed reservations for November’s “Taste of Chocolate” function.
  • 63 RSVP’d, 50 were O’Club members (including 19 member guests), 13 non-O’Club members (including 3 non-member guests).
• RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

2.  UPCOMING PLANS:

• Managing reservations for December’s  “A Christmas Celebration” function.  RSVPs and cancellations are due no later than 5:30 pm, Monday, 07 December.

3.  FINANCES:

A.     INCOME: from November’s Taste of Chocolate RSVPs:

·        Total $1083.50 ($103.00 cash, $86.50 checks, $894.00 credit cards)

B.  EXPENCES: N/A

4.  MOTIONS: None

Respectfully submitted,

Joni Kwast

ACCENTS:   As written.

 1.  ACTIVITY SINCE LAST MEETING:

·        Designed, printed, and mailed the combined December/January issue.

2.   UPCOMING PLANS:

·        Next issue will be February (design/print in mid-late January), which is right when my baby is due. Please send me information by 10 January so I can get the issue designed and printed before I have the baby.

3.   FINANCES:

·        N/A.

4.   EXPENSES:

·        Last month – exact amount for Nov print = $53.71

·        Print Dec/Jan issue = $66.11

·        Postage for Dec/Jan issue = $70.40

Respectfully Submitted,

Christie Beverly

WEBMASTER:   As written.

1. ACTIVITY SINCE LAST MEETING:

• I am updating the website continually – I’ve had a couple of issues with the uploading feature this month and am waiting on a response from tech support.  I’ve been unable to post the ACCents for December!

2. UPCOMING PLANS:

• New information & photos will be added to the website as I receive them.  Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

            A. INCOME: None

            B. EXPENCES:          

• November 2009                                                   $  12.99

                                                            Total Expenses             $  12.99          

Respectfully submitted,

Dawn Olson

PUBLICITY:  Please send out e-mails to any of your groups to help distribute information about the Airmen’s Cookie Drive.

1.  ACTIVITY SINCE LAST MEETING: 

• I submitted information for the Airmen’s Cookie Drive and December’s Social to The Langley Fighter, and to the 1FW/PA for the Marquee. 
• I distributed Airmen’s Cookie Drive Flyers on Base and off Base. 
• I submitted Airmen’s Cookie Drive information to the Protestant and Catholic offices to have printed in their Church Bulletin. 
• I sent an email to Membership and Kati Molloy requesting the Airmen’s Cookie Drive information be sent out on their email lists.  Thanks Ladies.
•  I attended a “Hot Wash” Meeting for the Bazaar.

2.  UPCOMING PLANS:

• I will be distributing more flyers for the Airmen’s Cookie Drive and December’s Social. 
• I will be contacting someone to get information on placing the Cookie Drive information on the marquee at Bethel Manor housing. 

Respectively Submitted,

Coretta Britt

WAYS AND MEANS:   As written.

1.      ACTIVITY SINCE LAST MEETING:

·        Sold ornaments and raffle tickets at November function.

2.      UPCOMING PLANS :

3.      FINANCES:

·        $518.00 in raffle and ornament sales.

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES:  No report.

TOSA:  As written.

1.      ACTIVITY SINCE LAST MEETING:

·        Prepared Minutes for TOSA’s Board Meeting on Monday, November 16, 2009.

·        Updated TOSA Roster

2.      UPCOMING PLANS:

·        Christmas Coffee on Tuesday, December 15, 10:30 am to 12:30 am at the Missouri House.  A Marine will be on hand to collect new, unwrapped toys and games for Toys for Tots.  There will also be $5.00 and $10.00 ornament grab bags from the Tidewater Collection AND a guest speaker.  There is no charge for the coffee.  Anyone interested in going can make an RSVP via the TOSA website or contact me for more information.

·        Christmas has come to The Tidewater Collection.  The Tidewater Collection will be open the first three Saturdays in December.  Also, if you would like to arrange an evening event, the shop can help with a private opening.   This month, the Tidewater Collection is showcasing Luvali Convertibles at $61.50 compared to a list price of $75.00.  They also have new Pearls – all colors, “Table Topics”, Frasier Fir Candles from Thymes; and Marine and Air Force slides and ornaments.

·        The TOSA website has been changed to tidewaterosa@mac.com

·        SAVE THE DATE:  The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk. 

Respectfully submitted,

Karen Reynes

HISTORIAN:  No report.

ASSOCIATE LIAISON:   As written.

1. ACTIVITY SINCE LAST MEETING:

• No activity.

2. UPCOMING PLANS:

• We’ll be meeting at Robin Henley’s for our annual Christmas brunch.  We would love to have the regular members join us – it’s always a lot of fun.
• The events for the remainder of the year are as follows:

                        January 28^th –               11:00 a.m. Soup Luncheon

Gayle Russell’s home

105 Harvest Way, Yorktown     

                        March 25^th –                11:00 Kings Arms Tavern

Colonial Williamsburg

                        May 13^th –                   11:00 a.m. Salad Luncheon

Morag Richards’ home

218 Pageland Drive, Yorktown 

Respectfully submitted,

Dawn Olson

SECOND VICE:   

1.  ACTIVITY SINCE LAST MEETING:

• Had a hotwash meeting with Renee, Julie, Mary Ann and Coretta for the Bazaar.
• Reviewed ideas for next years Bazaar to put in the Continuity Binder.

2.  UPCOMING PLANS:

• Put all the Bazaar info together for the Continuity Binder

Respectfully Submitted,

Heather Lettow

CHARITABLE TREASURER:  As written.  (Click here for report)

SCHOLARSHIPS:   No report.

VA HOSPITAL:  As written.

1.      ACTIVITY SINCE LAST MEETING:

·        Collected patient comfort items for VA Hospital

·        Discussed collection of patient comfort items with Langley’s Enlisted Spouses Club, ACC staff, and some 1FW squadrons about collecting patient comfort items

2.      UPCOMING PLANS:

·        Continue to collect patient comfort items

·        Plan social for March/April timeframe

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT:   No report.

AIRMEN’S COOKIE DRIVE:    As written.

1.      ACTIVITY SINCE LAST MEETING: 

·        Submitted Article for the December/January issue of ACCents

·        Printed off flyers and gave them to Publicity Chair, Coretta Britt

·        Emailed an Excel spreadsheet to Sgt Dyer so he can start getting a count of airmen and organize the times the Shirts to pick up cookies.

·        Had Annie Guest sign up for POC in Bethel Manor

·        Made a final announcement at the OSC function in November.

2.      UPCOMING PLANS: 

·        Submit article about the Cookie Drive for February issue of ACCents.

·        Call Sgt Dyer to finalize the spreadsheet for pick up times and counts.

·        Collect cookies from now until the date of the cookie drive.

·        Call or email the volunteers that signed up to remind them of the cookie drive.

·        Write and mail/deliver thank you notes to volunteers and community organizations.

·        Prepare CD and after action reports. 

·        Print off labels for cookies. 

3.      FINANCES:

A.     Income: N/A

B. Expenses: Holiday paper for fliers 7.08  (Office Max),

             Colored Ink Cartridge and labels 31.45 (Office Max)

Respectfully submitted,

Mary Nelson

ADVISOR’S COMMENTS:  None

ANNOUNCMENTS:

·        Silent Auction items are needed.  Please start looking for things.

·        If you are interested in fulfilling the Scholarship Chair or Co-Chair please notify Renee.

REMINDERS:

·        Board reports are due to the Secretary no later than 5 p.m. the Monday prior to the meeting.  Reports MUST be in the template provided.  Handwritten reports will not be accepted.

·        Agenda items and motions are due one week prior to Board Meeting to both President and Parliamentarian.

ADJOURNMENT:  President, Renee Warner, adjourned the meeting at 7:14pm.

Langley Officer’s Spouse Club

Governing Board 2009-2010

Meeting Minutes for November 5, 2009 - read & approved December 3, 2009

President Renee Warner called the Governing Board meeting of the LOSC to order at 10:12am. 

Board Members Present:

Bonnie Tolliver                                   Ruth Wright                            Christy Matthews

Renee Warner                                     Julie Marshall                         Junko Pilch

Heather Lettow                                   Kathia Mock                           Karen Reynes

Kari Meger                                          Laurie Frampton

Robin Henley                                      Coretta Britt

Libby Marks                                        Joni Kwast

Ericka Johanek                                   Marianne Williams

Christie Beverly                                  Melissa Martin                                  

Dawn Olson                                        Pam Herbert

The quorum was verified:  18     A motion was made to accept September and October Meeting Minutes.  Motion was seconded, voted on and approved with the change of adding Marianne Williams as the Reservations Co-Chair.

PRESIDENT:  No report.

SECRETARY: Updated the Agenda Board Reports positions: Reservations Co-Chair-Marianne Williams.  Discussed the method of writing the Board Meeting Minutes for the Web site, Support Forces and the Board Members.

1.      ACTIVITY SINCE LAST MEETING:

·        Compiled October minutes

·        E-mailed Dawn Olson October Minutes for the Web site

·        Compiled November Agenda

2.      UPCOMING PLANS:

·        Dawn will post Board Minutes monthly on-line

·        I will send out a reminder to the individuals who are hosting the monthly meeting

·        Organizing past minutes and agendas to pass on to Carol Dubey.

3.      EXPENSES:

·        $22.50-card stock material for new nameplates

4.      MOTIONS: None

Respectfully submitted,

Kari Meger

PARLIAMENTARIAN:  No Report.

FIRST VICE: 

1. ACTIVITY SINCE LAST MEETING:

·        Thanks to everyone who helped make the bazaar hospitality room a GREAT success

2.      UPCOMING PLANS:

·        I will have an after action report for the bazaar notebook about the Hospitality Room

      3. FINANCES:   None

4. EXPENSES:  None

5. MOTIONS:   None

      Respectfully submitted,

Lisa McCaffrey

ADMIN TREASURER:  (Click to see report)

1.  ACTIVITY SINCE LAST MEETING:

• Reconciled past bank statements to check book register.  All statements successfully reconciled.
• Received monies from bazaar in Libby’s absence.
• Mailed tax forms.

2.  UPCOMING PLANS:

·        Visit bank to find missing bank statements for September.

3.  FINANCES:  None

4.  EXPENSES:  None

5.  MOTIONS:  None

Respectfully submitted,

Robin Henley

MEMBER AT LARGE:   No report.  Vacant.

MEMBERSHIP:   

1.  ACTIVITY SINCE LAST MEETING: 

·        FINISHED the Member Directory.  Delivered it to the printer on 10/29 for pickup around 11/5. 

·        Picked up ACCents from printer for Christie and mailed them out on 10/30.

·        Processed members dues received.

·        Printed name tags for upcoming functions

TOTAL MEMBERS REC’D AS OF 10/30/2009:        135 

NEW MEMBERS:                                                        35

RENEWALS:                                                    48

ASSOCIATES:                                                              52

2.  UPCOMING PLANS: 

• Have Directories at November Chocolate function for pickup by attending members

• Mail out remainder of directories

• Send out updated Membership Roster to Executive Board, ACCents Editor, and Special Activities Chair

3. FINANCES:

            Income:           $1144.00

            Expenses:        $78.34

4. MOTIONS: None

Respectfully Submitted,

Laurie Frampton

HOSPITALITY:   Passed around books that will be given to the library in honor of Lt. Col Russel from the LOSC.

 1. ACTIVITY SINCE LAST MEETING:

• Attended the Mad Hatter Tea Party on October 15 and gave Pineapple Welcome pins to 

            10 newcomers, and gave one Farewell Pineapple dish to Jane Gorton, who is leaving.

• Attended OSC Bazaar and made some purchases.  Then I worked  afterward on Sunday

             until closing.

• Have purchased one of the books for Lt. Col. Russell's Memorial.  The other is on order.
• Made up Welcome Packets for a couple new members, who joined when they attended

            the Bazaar.

• Am looking for a source to order more Pineapple welcome pins.  Have talked to a couple

             of shops.

 2. UPCOMING PLANS:

• Will attend Death by Chocolate function
• Have some Welcome and Farewell items available, but we will need to get some more.

 3. EXPENSES: None

4. MOTIONS: None

Respectfully submitted,

Ruth Wright

PROGRAMS:   Julie will e-mail out the November Menu.  There will be a guest speaking at the Holiday Tea on how to decorate your house.  No more late reservations please!  Reminder for Groups/Units hosting the OSC functions…you are providing items for the Ways and Means table only.  Months needed are Jan, Feb, March, and April.

1. ACTIVITY SINCE LAST MEETING:

·        Finalized November Menu

·        Purchased and put together door prizes for Oct and November Functions

·        Attended volunteer meeting for Bazaar       

·        Helped tape off floor for bazaar

·        Helped set up for Bazaar

·        Set up for October Cake Walk function

·        Made cupcakes and cakes for cake walk

2.  UPCOMING PLANS:

·        Talk with suppliers about casino night

·        We are looking for dealers for Casino night

·        Purchase door prizes for Dec

·        Meet with Club for December Menu

·        Working on guest for Holiday Tea

·        Continue to look for Units to Host OSC function we still have no one from ACC

3.  FINANCES:

·        Income

·        Expenses

o       295.27 door prizes October and November

o       84.00 dollars for food for bazaar

·        Total=

2.      MOTIONS: None

Respectfully submitted,

Julie Marshall

RESERVATIONS:   

1.  ACTIVITY SINCE LAST MEETING:

• Managed reservations for October’s Mad Hatter Tea Party function.

o       50 RSVP’d, 31 were O’Club members (including 2 member guests), 19 non-O’Club members (including 3 non-member guests).

• Marianne Williams (co-chair) provided framed copy of event flyer for upcoming Taste of Chocolate event.
• RSVP/Cancellation reminder email message sent via Membership Chair approximately one week prior to LOSC function with function flyer attached to email.

2.  UPCOMING PLANS:

• Managing reservations for November’s “Taste of Chocolate” function.  RSVPs and cancellations are due no later than 5:30 pm, Monday, 16 November.

3.  FINANCES:

A.      Income from October RSVPs:

·        Total $538.00 ($64.00 cash, $452.00 credit cards)

B.    Expenses: None

Respectfully submitted,

Joni Kwast

ACCENTS:   If you have any pictures please send them to Christie-if she has room she will put them in.  Special Activities Clubs please inform Christie of any information.

1.  ACTIVITY SINCE LAST MEETING:

·        Designed and printed the November issue. Thanks Laurie for mailing them while I was out of town!

2.   UPCOMING PLANS:

·        If you have a submission for the newsletter, please email it in Microsoft Word format to me at c_zucker1019@yahoo.com no later than the 15th of the month prior to the publication.

3.   FINANCES:

·        Collected $25 for advertising.

4.   EXPENSES:

·        Print November issue = $60-something (not sure of exact amount until I see receipt)

·        Postage for November issue = $44.00

5.   MOTIONS: None.

Respectfully Submitted,

Christie Beverly

WEBMASTER:   

1.  ACTIVITY SINCE LAST MEETING:

• I’ve added photos and info to the website and am trying to make sure that the new material is uploaded within 24 hours of my receiving it. 

2.  UPCOMING PLANS:

• New information & photos will be added to the website as I receive them.  Please email anything that you would like to see posted to me at dawnolson@cox.net .

3. FINANCES:

            A. Income

            B. Expenses   

o       October 2009                                                             $  12.99

o       Total Expenses                                               $  12.99         

Respectfully submitted,

Dawn Olson

PUBLICITY: 

1.      ACTIVITY SINCE LAST MEETING:

·        Handed out flyers for the Bazaar at several local schools.

·        Posted Bazaar flyers at Starbucks, local restaurants, banks, the Child Development Center, Library, Commissary, O’Club, The Shoppette at Bethel Manner, and other places on and off base.

·        Handed out Bazaar Flyers at the BX. 

·        Submitted November’s Social Information to the Flyer and to Public Affairs for the Marque.

·        Submitted Bazaar information to local papers.

·        Posted Bazaar Banner at the Gate.

2.      UPCOMING PLANS:

·        Placing Airman Cookie Drive information in the Chapel Bulletins.

·        Placing Airman Cookie Drive information in the Flyer.

·        Placing Airman Cookie Drive Flyers around the Base.

·        Would like to request a copy of each month’s Social Flyer be emailed to me please.

·        Placing November’s Social Flyers around Base.

·        I will be completing a Bazaar Continuity Package for next year.

·        Completing an After Action Publicity Report.

Respectively Submitted,

Coretta Britt

WAYS AND MEANS:   

1.ACTIVITY SINCE LAST MEETING:

·        Sold White House Ornaments, baskets, and raffle tickets at October function

·        Sold ornaments and baskets at bazaar.

·        Purchases ways and means items for raffles.

2.UPCOMING PLANS :

3.FINANCES:

·        $313.00 October Function

·        $120.00 Ornaments sold by Dawn Olson at bowling

·        $476.00 Bazaar sales

·        Total: 909.00

4.EXPENSES:

·        $119.89 various items for upcoming ways and means

5.MOTIONS: None

Respectfully submitted,

Pam Herbert

SPECIAL ACTIVITIES:  No report.

TOSA:  Thank you to Renee Warner for attending the function.  She has membership forms if you are interested.  There is an antique house Open House coming up so she will pass on the detailed information as she receives it.   

1.      ACTIVITY SINCE LAST MEETING:

·                    Attended TOSA’s Board Meeting on Monday, October 20, 2009.

·                    Volunteered at the Tidewater Collection on October 9, 2009.

2.      UPCOMING PLANS:

·                    October and November TOSA Coffees cancelled. 

·                    Attend JSL organizational meeting on Friday, November 13 at 11 AM at Ely Hall.    Volunteers are needed and welcome. 

·                    Thanks to all who supported the TOSA Welcome Coffee and Tidewater Collection Holiday Preview Sale.  The event raised $12,000.00 for the TOSA Charitable Fund.

·                    Christmas has come to The Tidewater Collection.  The Tidewater Collection will be open the first three Saturdays in December.  Also, if you would like to arrange an evening event, the shop can help with a private opening.  

·                    The TOSA website has been changed to tidewaterosa@mac.com

ANNOUNCEMENTS:

·                    Funding a College Education:  The Educational Opportunity Centers will host two events:  December 2, 2009 at Naval Station Norfolk and November 17, 2009 at the Army Education Center at Fort Eustis.  The program will focus on grants and loans from the federal government, state financial aid programs, and scholarship searches.  Reservations are required, dgreenwell.eoc@edufind.org.

·                    Cyber and Personal Safety Course for Spouses to be held on November 5, 2009 from 6:00-9:00 pm at the Pennsylvania House at the Norfolk Naval Station.  Space is limited, contact Ray Beauge at 444-2102. 

·                    REMINDER:  The JSL is scheduled for April 14, 2010 at the Vista Point Club on Norfolk. 

3.      FINANCES:  None

4.      EXPENSES:  None

5.      MOTIONS:  None

Respectfully submitted,

Karen Reynes

HISTORIAN:  No report.

ASSOCIATE LIAISON:   

1.  ACTIVITY SINCE LAST MEETING:

• We met at Vintner’s Cellars on October 29^th and had 19 ladies gather for lunch and wine.

2. UPCOMING PLANS:

• The events for the remainder of the year are as follows:

                        December 17^th –        10:00 a.m. Holiday Brunch

Robin Henley’s home

100 Silver Fox Trace, Yorktown   

                        January 28^th –                        11:00 a.m. Soup Luncheon

Gayle Russell’s home

105 Harvest Way, Yorktown     

                        March 25^th –               11:00 Kings Arms Tavern

Colonial Williamsburg

                        May 13^th –                  11:00 a.m. Salad Luncheon

Morag Richards’ home

218 Pageland Drive, Yorktown 

3. FINANCES: None

            A. Income

            B. Expenses

4.  MOTIONS: None

Respectfully submitted,

Dawn Olson

SECOND VICE:   Thank you to everyone who helped with the Bazaar!  Heather will write up an After Action Report soon.  She suggests notifying AFFES for Food Vendors if no one else is fundraising for next year. 

1. ACTIVITY SINCE LAST MEETING:

· A huge thank you to everyone who helped me with the bazaar, a special thank you to Renee for taking over the lead while I was on vacation.

· Bazaar was a success

· Many lessons learned for next year

· Overall, vendors were happy and those that had great products to sell did very well.

· Roza had over $9,000 in sales!

· Hospitality Suite was very appreciated by the vendors.

2.  UPCOMING PLANS:

· Put together an after action report for the continuity binder.

3.   FINANCES:

A. INCOME: 

1.     Roza’s Rugs $1,461.00

2.     Other            $3,001.50

                                                    _________

                           Total:                  $4462.50

B.EXPENSES:  $478.98

                All together the LOSC made $3983.52 from the Bazaar!

4.   MOTIONS:  NONE  

Respectfully Submitted,

Heather Lettow

CHARITABLE TREASURER:  (Click to see report)

SCHOLARSHIPS:   No report.

VA HOSPITAL:  Junko passed around a list of items needed for the hospital.  Her donation bucket will be at all LOSC events.  No November functions are needed and she will let us know about future events.

1.      ACTIVITY SINCE LAST MEETING:

·        Contacted Danielle at the VA Hospital’s volunteer office to see if volunteers were needed for the month of November.  Veteran’s Day function staffed with regular volunteers so none needed at this time

·        Collected patient comfort items for the VA hospital

·        Passed bazaar flyers out at the BX/Commissary

2.      UPCOMING PLANS:

·        Continue to collect patient comfort items

·        Update info on web page to include information on how to volunteer at the hosptial

3.      FINANCES:  None

4.      MOTIONS:  None

Respectfully submitted,

Junko Pilch

GOLF TOURNAMENT:   Next year Golf Tournament is September 17, 2010.  Mulligans gave $225.00 and AFA $200.00 making the total income $4445.00.

1.  ACTIVITY SINCE LAST MEETING:

·        Collected/put together prizes and goodies for golfers…thanks to Julie and Bonnie for their muscle.

·        Held golf tournament at Eaglewood Golf course, LAFB.  Beautiful weather and lots of golfers.

·        Thanks to all the volunteers and those who helped with sponsorship.

·        Collected a few more donations (Healthnet & Northrop Grumman)

·        Libby set date for next year’s tournament, this will help with getting the word out through other tournament leaders so that we do not conflict.

2.  UPCOMING PLANS:

·        Due to OSC bazaar, a little delayed on Thank you notes, but will send them by the end of week.

3.  INCOME:

                        Golfers:           60 @ 12:                                 720.00

                        Sponsors:        Northrop Grumman:              1000.00

                                                Langley Civic Leaders:           1000.00

                                                Healthnet:                               500.00

                                                Langley Credit Union             200.00

                                                1^st Advantage Credit Union   200.00

                                                Raytheon:                               200.00

                                                Polka Dot Divas                      200.00

                                                Deb’s Picture This                  100.00

                                                Total:                                       4020.00

                                                Mulligans:

4. EXPENCES:

                        4 lawn chairs @ $8.00:                                  32.00             

Respectfully Submitted,

Renee Warner

AIRMEN’S COOKIE DRIVE:   

1.  ACTIVITY SINCE LAST MEETING:

·        Forwarded the sign up list to the coordinator for the ESC.  I was out of town when they met and she was going to have people sign up at their meeting.

·        Called First Sgt. Mike Dyer, the President of the Shirts Association and gave him the date of the cookie drive.  He mentioned that it was also the date of the Enlisted Dining In – but that was okay.

·        Mailed out letters to the community (schools and churches) to ask if they wanted to participate again this year.  I just used the list from last year.  I’ve heard back from 3 people.

·        Submitted article for November issue of ACCents.

·        Emailed a flyer to Dawn Olsen to put on the webpage.

·        Emailed information to Coretta Britt to work on publicity.

 2. UPCOMING PLANS:

·        Submit article about the Cookie Drive for December issue of ACCents.

·        Call the people I sent letters to in the community, that I haven’t heard from,  to see if they are going to participate in the cookie drive

·        Talking with the shirts to have them start getting info together about their airmen in the dorms.

·        I still need someone to volunteer to be the Neighborhood Drop off POC in Bethel Manor.  If you can do this, please let me know.

·        I am in need of volunteers to help distribute extra trays of cookies the afternoon of the cookie drives. Obviously, we won’t know how much extra we’ll have until that day. Places we took them last year include offices on Langley (SFS, Fire Dept., etc.) as well as dorms at Ft. Eustis, and all area USO Lounges (Patrick Henry Airport, Norfolk Airport, and Navy Norfolk PAX terminal). If you can help deliver that afternoon, I’d appreciate it—just contact me at your convenience.

3. FINANCES

            A. Income: N/A

            B. Expenses: Book of stamps (8.80) – I haven’t submitted my receipt yet

4. MOTIONS: None

MISC:  It was mentioned at the last board meeting to look into using something other than the Styrofoam trays.  I never followed up on this because I had already submitted my request to the Commissary.  In the past the Commissary has been very generous in donating items to us, I didn’t want to change the request in case the manager had already started ordering the items.  I will put it in the after action report for the chairperson next year.  There was no documentation about the trays in last years’ binder (other than they were used).

Respectfully submitted,

Mary Nelson

ADVISOR’S COMMENTS:  Bonnie Tolliver is fulfilling the position of Member at Large.

ANNOUNCMENTS:

·        A motion was made from Julie Marshall to donate $200.00 to the O’Club for a fire pit.  The motion was seconded, discussed, and rescinded. 

·        Golf Tournament for next year is September 17, 2010.

·        December (Dec 3) Board Meeting will be a Dirty Santa Exchange.  Time is 6:00pm with the location TBA.

·        Julie is going to look into having Board Meetings at the O’Club again and will report back.

REMINDERS:

·        Board reports are due to the Secretary no later than 5 p.m. the Monday prior to the meeting.  Reports MUST be in the template provided.  Handwritten reports will not be accepted.

·        Agenda items and motions are due one week prior to Board Meeting to both President and Parliamentarian.

ADJOURNMENT:  President, Renee Warner, adjourned the meeting at 11:13pm.

********************************************************************

• I made copies of the proposed constitution and by-laws to bring to the September Bunko function.  Kathia graciously brought them to the meeting for me.  The constitution and by-laws were voted upon at the meeting and passed.

• I will have an official copy of the constitution and by-laws signed by Renee and give that to the Force Support Squadron for their files.

• I spent $17.95 in copies.

1. ACTIVITY SINCE LAST MEETING:

• Received treasurer’s books and Tax Return from Auditor. 
•    Presented proposed budgets at general membership meeting for adoption.

1. ACTIVITY SINCE LAST MEETING

• Attended the Bunko Night on 24 Sept, and gave Pineapple Welcome pins to 9                   newcomers.
• Bought some more folders to be made into Welcome packets.

2. UPCOMING PLANS

• Managed reservations for September’s Bunko function.

• Marianne Williams (co-chair) provided framed copy of event flyer at special activities function and at Bunko functions to advertise for upcoming event.

• Recommend that Membership Chair send email message to membership each month, one week prior to LOSC function, reminding members of RSVP deadline.  Recommend attaching function flyer to email.
• Recommend posting reservation information in each monthly edition of ACCents.  Also recommend that this same information be posted on the website.  (See draft language attached).

• Printed and handed out the August/Sept issue at the Special Activities Coffee and Bunko night.
•  Designed the October issue, which is currently at the printer.

• The old domain name has transferred so the process is complete.  The website will work under either the .org or the .com addresses for now.  The .com address will expire in February of 2010 and at this time I don’t see any reason to renew it.  If anyone knows of a reason that we may want to keep it current, please let me know.

• New information & photos will be added to the website as I receive them.  Please email anything that you would like to see posted to me at dawnolson@cox.net .

• Prepared After Action Report for binder
• Organized all contact names, numbers and emails for agencies and businesses that participated this year to make it easier for next year
• Sent thank you cards to appropriate agencies on behalf of LOSC
• Prepared a thank you to include in the next ACCENTS

• Remind special activity chairs to make sure Dawn gets their meeting times and information for the website.  Also to submit pictures of their events and gatherings for the website.
• Periodically check-in with special activity chairs to see how things are going.

• Submitted to Robin Henley for reimbursement of 29.93 at Office Max for copies of “Road Map of Hampton Roads” postcards.
• Balloon bouquets from the BX floral shop on OSC account of $19.69.

• The September luncheon was a success – we had 27 ladies gather for lunch and create fall frames and Halloween treat bags.
• The events for the remainder of the year are as follows:

• Our October luncheon has been set for October 29^th at 11:00 a.m. at Vintner’s Cellar’s Winery on George Washington Highway in Yorktown.  We will order from a limited menu so there is not a set price at this time.                

• Sent out e-mail and paperwork for Bazaar
• Received a lot of great, positive responses, looking forward to seeing the mail!
• Received a great deal of response for volunteers, need to put together the list - still need to call everyone to put together the committee...  Anyone looking to chair?  Most everything has been done for the prelim - just need assistance getting together the volunteers and set up

• Will be putting together the flyer for Publicity this week to get out and around base and all of the publicity hot spots

* As written.  The Bazaar has been approved!  If you know of anyone looking to get service hours please put them in contact with Heather for volunteering at the Bazaar.  Bazaar Committee will meet Thursday, October 8th at the O’Club-10:00am.